Job Description

About Us

West Sussex County Council



SOUTHBOURNE INFANT AND JUNIOR SCHOOLS New Road, Southbourne, Emsworth, Hants. PO10 8JX



Required from October 2025



Role: Temporary Finance & Administration Assistant



Hours of Employment: 18 hours per week - M/Tu/Th/F 9-13:30, 38 weeks (Term Time Only) to include some Inset days with advance notice and an additional 5.8 weeks paid holiday allowance.



Salary: WSCC NJC Grade 4 point 5-6 24,790 - 25,183 FTE - (Pro Rata- Gross actual salary 10,158)



We would like to appoint a conscientious, dedicated Finance and Administration Assistant to join our enthusiastic and hardworking team. The role will involve working closely with the School Business Professional and alongside the Head teachers and school secretaries in both schools.



Are you:


highly motivated and committed

flexible and work well in a team

meticulous

committed to pupil welfare and the need to safeguard children




In return, we are able to offer you:


the opportunity to work within a supportive and dedicated team

a nurturing and supportive environment

supportive governors and parents

opportunities to develop and extend professional development


Visits to our school prior to application are encouraged - please phone the School Business Professional on 01243 372727 or 01243 375878 to arrange a suitable time.



Southbourne Infant and Junior Schools are an equal opportunities employer and are committed to safeguarding and promoting the welfare of children. The appointment will be subject to successful DBS, references and health checks and right to work in the UK



Closing Date: Thursday 4/9/2025



Interview Date: Tuesday 9/09/2025

Job Details

: Temporary Finance & Administration Assistant



Accountable to: School Business Professional (SBP)



MAIN PURPOSE OF THE FINANCE & ADMINISTRATION ASSISTANT ROLE:



Ensure efficient and compliant finance functions across both schools and to assist School Business Professional (SBP) with administration relating to HR and Estate Management tasks.



Responsibilities:


Working alongside the SBP to provide support services in the administration of school budgets. Generating reports for SBP as directed. Assist SBP in research for potential bids for school grants and assist with progressing school managed projects. Be responsible for ordering all school supplies and ensuring goods are received/checked and stored safely and promptly. Invoices processed in a timely manner by using the schools finance system (BROMCOM). Reconcile Bank and Credit card statements monthly. Produce interschool recharge spreadsheet monthly and liaise with school secretaries regarding School Fund. Assist SBP with the up keep of the Single Central Register, to include carrying out DBS & Pre- employment checks as required for staff, volunteers, contractors etc. Support the SBP with filing and archiving and other administrative functions. Liaise with variety of outside agencies, staff, parents/carers and pupils. Produce monthly returns to West Sussex County Council, including absence returns, overtime returns and staff travel expenses. Book staff training via West Sussex Services for Schools and external agencies. Log IT issues with IT provider. Act as point of contact for school Wraparound provision/income Maintain asset registers. Maintain Health and Safety Training matrix. Maintain log of Licences and Subscriptions and negotiating renewals. Occasional ad hoc cover for school secretary, answering phone, greeting parents & taking messages.

What You Need to Succeed

Please see attached Person Specification

Further Information

Southbourne Infant and Junior Schools and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references.

How to Apply

To apply for this role please download the job description and application form below. Complete the application form and ensure that you outline your motivations for applying and explaining the skills and experience you can bring to the role (please refer to the key skills in the job description). Once complete please return this to

bursar@southbourneinfants.co.uk

Should you have any questions regarding the role or the application please feel free to email us or contact us on either Infants 01243 372727 & Juniors 01243 375878



NOTE TO CANDIDATES - Please DO NOT select the 'Apply online' button as the School processes your applications directly rather than through this site.


The reference number for this role is SCHO00852.




Job Reference: SCHO00852