Job Description

We are seeking an experienced Residential Leasing Coordinator to join our dynamic property team on a temporary basis during a critical lease-up phase. This is an exceptional opportunity for a proactive professional to make an immediate impact within a prestigious residential portfolio comprising luxury developments in some of London's most coveted locations.
The Role in Detail
You'll be working across multiple high-end residential sites, supporting the successful lease-up of luxury apartments and providing essential operational support during peak letting season (through to October). This hands-on role offers exceptional variety and the opportunity to work with prestigious developments featuring unparalleled amenities.
Primary Responsibilities:
Lettings Coordination & Agent Management:

• Coordinate closely with leading letting agents (including major firms) to ensure seamless lease progressions
• Monitor and quality-check all property listings and marketing materials
• Liaise with agent progression teams to track applications through to completion
• Conduct regular site visits to meet with agents and review processes
• Ensure all viewings are properly coordinated and feedback is captured

Systems & Data Management:

• Manage accurate data input across multiple property management systems
• Coordinate between letting platforms and internal accounting packages
• Perform quality assurance checks on automatically generated tenancy documents
• Maintain comprehensive records of all lettings activity and pipeline
• Handle manual data reconciliation where system integration is limited

Tenancy Administration:

• Oversee tenant referencing processes and documentation requirements
• Coordinate with external referencing providers to ensure timely completions
• Process tenancy agreements and ensure all compliance requirements are met
• Manage deposit registrations and rental collection processes
• Handle tenancy renewals and extensions as required

Portfolio Support:

• Provide operational support across multiple residential assets
• Cover holiday periods and peak demand periods
• Support property management teams with tenant-related queries
• Assist with new tenant move-ins and orientation processes
• Help manage relationships with existing tenants and resolve issues

Strategic Project Work:

• Identify process improvements and efficiency opportunities
• Support with ad-hoc projects to enhance operational effectiveness
• Assist with portfolio expansion and new development preparations
• Provide market intelligence and competitor analysis

What We're Looking For
Essential Experience:

• Residential Property Background: Minimum 2-3 years in residential lettings, property management, or BTR operations
• Agent Coordination: Proven experience working with letting agents and managing progression teams
• Systems Proficiency: Comfortable with property management software and databases
• Tenancy Knowledge: Strong understanding of tenancy processes, referencing, and compliance requirements
• Administrative Excellence: High attention to detail with strong organizational skills

Desirable Experience:

• Experience with luxury/premium residential developments
• Knowledge of London rental market and prime locations
• Familiarity with deposit protection schemes and rental legislation
• Experience with multiple property management systems
• Background in BTR (Build to Rent) operations
• Previous temporary or contract work experience

Personal Qualities:

• Proactive Approach: Self-motivated with ability to work independently
• Reliability: Dependable professional who can be trusted with critical tasks
• Communication Skills: Excellent written and verbal communication
• Adaptability: Comfortable working in fast-paced, demanding environments
• Problem-Solving: Able to identify issues and implement solutions quickly
• Team Player: Collaborative approach while maintaining independent work style
• Flexibility: Willing to travel between sites and adapt to varying demands

What We Offer
The Environment:

• Premium Portfolio: Work with luxury developments featuring exceptional amenities
• Modern Facilities: Access to state-of-the-art office space and facilities
• Collaborative Team: Supportive and experienced property professionals
• Growth Opportunity: Potential for role extension based on performance and business needs
• Variety: Mix of office-based work and site visits across Central London
• Autonomy: Trusted with important responsibilities and decision-making

The Application Process
Timeline:

• Applications: Being reviewed immediately
• Initial Screening: This week
• Interviews: Can be arranged within 24-48 hours
• Decision: Rapid turnaround for suitable candidates
• Start Date: Within 1-2 weeks of offer

Ideal Candidate Profile:

• Available to start within 1-2 weeks
• Proven track record in residential lettings/property management
• Strong administrative and coordination skills
• Comfortable working in premium residential environment
• Flexible approach to varied responsibilities and locations