Job Description

Kickstart Your Career as an Admin Officer Apprentice at Frimley Health Trust!



Ready to launch your journey in healthcare? Join our vibrant Operating Theatres team as a Band 3 Admin Officer Apprentice and fuel excellence in staff training support!

Why You'll Thrive

Vital Role :

Power the Practice Development Team with essential admin skills.

Full Support :

Enjoy comprehensive training and guidance from day one.

Career Boost :

Unlock a 18-month apprenticeship with exciting growth prospects.



Your Mission

Drive Efficiency :

Manage schedules, handle queries, and organise meetings with flair.

Secure Data :

Upload training documents and maintain confidentiality with precision.

Build Connections :

Foster strong relationships across departments and ensure seamless service.

Lead Support :

Take minutes, arrange resources, and support infection control efforts.



Who You Are



Enthusiastic, organised, and eager to learn key admin skills.



A team player who excels in a busy, supportive environment.



Passionate about healthcare, with or without experience--we'll train you!



Why Frimley Health Trust?



Join an NHS Trust committed to excellence and patient care.



Enjoy a structured apprenticeship, flexible working, and great benefits.



Act Now!



Ready to shape the future? Apply today and start your apprenticeship journey in August 2025! Spots are limited--don't delay!

KEY TASKS & Responsibilities :

Following supervision and appropriate training, the Apprentice Administrator will be expected to efficiently undertake basic administration and clerical duties, supporting the Theatre Practice Development team in delivering a high standard of training and maintenance of essential records



Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.



Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.



We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.



Frimley Health Trust benefits on Vimeo

KEY TASKS & RESPONSIBILITIES:

Following supervision and appropriate training, the Apprentice Administrator will be expected to efficiently undertake basic administration and clerical duties, including but not limited to:

To provide an administrative service to the Practice Development Team. To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported. To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures. Answer queries from staff in a timely and professional manner. To ensure that secure systems are in place for the storage of all resources including computerised information. To promptly open incoming emails, escalating to relevant members of the PD team where necessary and appropriate. To scan and upload relevant staff training documents into the appropriate files. To share appropriate documents with departments and/or staff. To develop and maintain effective working relationships with other staff in the department and the Trust ensuring a professional and seamless service is provided. In particular this will require regular liaison with various departments. To adhere to Trust Values in promoting all aspects of care and standards. To ensure all phone calls are dealt with in a professional and timely manner adhering to the local targets set by the department and Trust To operate the various IT systems used to fulfil the role/department requirements. To undertake photocopying/scanning duties as required. To take minutes during Team Meetings and distribute accordingly. To arrange meetings and meeting rooms as required. To use IT software to arrange meetings and/or training and to inform attendees as appropriate. To ensure availability of resources and make requisitions through the trust e-procurement platform for the smooth running of the Practice Development Team. To support the Practice Development Team with infection prevention and control efforts. Provide cover for other staff within the team who are on leave or out of the office within own scope of role. Any other duties which may be requested by the manager to facilitate the smooth running of the department.

Data Administration



To collate staff and student training data for use by the department.

To prepare information via PowerPoint for various meetings and reports. To achieve all data input within agreed Trust deadlines Ensuring confidentiality and security of data in accordance with organisational requirements and in line with the Data Protection Act.

Enquiry Handling



Respond to callers and/or visitors promptly and courteously, identifying their needs and referring them as appropriate to the relevant discipline To adopt methods of communication and support which are suited to the needs of staff and students To acknowledge difficulties in communication or in providing support and seek help as appropriate To follow established procedures and demonstrate appropriate behaviour in dealing with awkward or aggressive individuals * To adhere to Trust Values.