Job Description

Job Title:

Timetabling Manager

Posting Start Date:

29/10/2025

Job Id:

1783

School/Department:

IT Services

Work Arrangement:

Full Time (Hybrid)

Contract Type:

Permanent

Salary per annum ():

48,822 - 59,225, potential to progress to 65,509

Closing Date:

13/11/2025
The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.



We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.

Overview

The central timetabling team is a key service provider for the University. Responsible for the successful delivery of academic calendars and their ongoing refinement, as well as the room booking service for the University, this is a key role in the IT Services department and is key for faculties and departments. You will be a key bridge between the timetabling team and the stakeholder community, ensuring the timetable meets the institutional needs. You will lead a high performing team, being flexible and adaptable to a rapidly changing environment. You will be part of the management team in the Education product space, ensuring the needs of your team and of the wider service are properly understood across the department.

Main duties and responsibilities

Lead the timetabling of academic teaching space to reinforce an excellent student experience Support the development and enhancement of timetabling policy, processes and systems in line with the strategic aims of the University and IT services department and to provide leadership for the timetabling team Collaborate and liaise closely with academic Schools and Departments and Professional Services to ensure timetabling is efficient and consistent across the University Develop and implement a consistent, principles-led, approach to the timetabling of academic teaching space Evaluate timetabling policy, existing processes and operational procedures and maintain up to date knowledge and expertise of best practices in timetabling Apply expert knowledge to difficult timetabling problems and to find innovative solutions To plan for, manage and mitigate the impact of changes to the teaching timetable in response to changing circumstances, changes to teaching delivery patterns and changes to strategic priorities Ensure the timely and effective publication of student and staff timetables Use metrics and stakeholder feedback to continuously develop and improve processes and guidance for timetabling Prepare and provide management information/reports and present findings at relevant groups/committees to inform the development and enhancement of timetabling across the University Be the business owner for the University timetabling system, develop and train staff, explore technical solutions to enhance timetabling capability and space utilisation and to make recommendations on system changes Carry out other duties, commensurate with the grade and remit of the post

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Criteria

Essential or desirable

Stage(s) assessed at

Experience in a timetabling and space booking environment


Essential


Application


Experience of leading, coaching, and developing teams


Essential


Application, Interview


Exceptional communication skills with experience managing expectations and delivering clear updates to stakeholders at all levels


Essential


Application, Interview


Demonstrated capability to unblock issues and facilitate solutions to complex delivery challenges


Essential

Application, Interview


Commitment to driving ongoing performance improvements and creating a culture of learning and development


Essential


Application, Interview


Ability to think in a strategic manner to align service delivery with institutional need


Essential


Application, Interview


Experience of being able to influence stakeholders to ensure the most appropriate requirements are being pursued


Essential


Application, Interview

Further Information

Grade

8

Salary

48,822-58,225 per annum with the potential to progress to 65,509 through sustained exceptional contribution

Work arrangement

Full-time

Line manager

Head of Product (Education)

Direct reports

Assistant Timetabling Manager

Our website

https://www.sheffield.ac.uk/it-services/about ()


For informal enquiries about this job contact Martin Rodenby, Head of Product (Education) m.j.rodenby@sheffield.ac.uk

Next steps in the recruitment process

We plan to let candidates know if they have progressed to the selection stage within two weeks of the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact it-services-recruitment@sheffield.ac.uk

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision ().

What we offer

A minimum of 41days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more. Flexible working opportunities, including hybrid working for some roles. Generous pension scheme. A wide range of discounts and rewards on shopping, eating out and travel. A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women's and Parent's networks). Recognition Awards to reward staff who go above and beyond in their role. A commitment to your development access to learning and mentoring schemes. A range of generous family-friendly policies + paid time off for parenting and caring emergencies
+ support for those going through the menopause
+ paid time off and support for fertility treatment
+ and more





We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.


We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.