Job Description

Company Description

Our vision for Single Corporate Services

Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.


This vacancy is part of the Single Corporate Services Division.

Why are we changing the way we deliver Corporate Services?

Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.

The vision for our single corporate services is to:

Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer. Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts. Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities. Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations. Improve learning and development opportunities and sharing best practice, upskilling both Trusts. Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing. Build resilience for individuals and our teams.

The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.

Band 3: 24,937 - 26,598

Base: St Mary's Hospital, IOW with hybrid working pattern offered

Hours: Full time - 37.5 per week

Contract: Permanent

Are you looking for a new career path, that offers training, flexible working and structured career progression? If so Clinical Coding could be your next career move!


Clinical Coding is an integral part of the NHS that supports financial income for the Trust, national and local statistics, healthcare planning, and much more. The importance of coded data requires the highest level of accuracy and diligence from Clinical Coders, and because of that training is a continued focus in the team, with opportunities to attend coding workshops throughout the year.


The successful candidates will be put on the National Clinical Coding Standards course, undertaken by our Approved Coding Trainer, to provide them with the foundations of Clinical Coding. Once completed they will each be assigned an Accredited Clinical Coder as a mentor to support them throughout their training. This role has a strong focus on training with opportunities for role progression within the team.


We offer a fantastic work/home balance with flexible working hours and opportunities to work from home once established in the role. You will be joining a friendly team who go above and beyond to support one another.


Main Duties of the role:

To accurately extract and evaluate all relevant information concerning a patient's episode of care involving identifying and interpreting often very complex clinical data detailing principle diagnosis and procedures, and any co-morbidities/complications and co- existing systemic conditions. This information is located in paper clinical record and various electronic systems. To translate this information into codes using ICD10 (International Classification of Diseases vol 10) and OPCS 4 (Office of Population Censuses and Surveys vol 4.8 which is then processed to create HRG'S (Health Resource Groups) this is used to determine under the National tariff scheme the amount of funding the trust receives from the PCT'S. Apply the rules and conventions of ICD10 and OPCS4 and take responsibility for updating training manuals and publications when changes or clarifications issued by the NHSIA. Inform the Coding supervisors of any national and/or local coding changes in order that they may be documented in manuals and the Coding Policy and Procedures To ensure all coded information extracted from provider spells/case notes is accurate and reflects the full extent off all diagnosis and procedures that are provided by the clinician for every patient episode within an agreed time from patient discharge which supports the requirements of commissioning. Regular use of clinical coding reminder lists, and information systems are to be used to assist this process. To attend training sessions both external and internal and to participate in regular audits of coding. To maintain a comprehensive knowledge of anatomy and physiology, medical procedures, diagnosis and terminology as applied across specialties. Establish a liaison with clinicians and specialty administration staff to ensure clinically relevant information is available to support the highest quality clinical coding, including the communication of complex clinical coding rules to relevant parties. To liaise with health records staff on all clerical aspects of case note requests and tracking and the tracing of lost case notes. Under the supervision of the coding supervisor take responsibility for the prioritization and management of daily workload, reporting any issues and problems to the supervisor initially and the Coding Manager as required and be flexible with staff rotation around specialties. To regularly review, and if necessary, revise work practices and information flows in conjunction with the Coding Manager, taking into account the needs of the Directorates, Trust and NHS mandatory requirements. Any changes in local coding policies should be ratified by the clinician and be included in the Clinical Coding Policy and Procedures document. To be aware of the weekly list of incomplete episodes and liaise with the Coding clerk to ensure these are retrieved and coded. Use the Medical Encoder for accessing clinical information for coding purposes and for passing completed coding details to the PAS system. Use the Pathology System (APEX) and Maternity System (PROTOS) for accessing clinical information to clarify diagnosis for coding purposes. To ensure that the PAS system is updated with the correct information on location and destination of all received case notes to ensure they are available if required using Case note Tracking. To take responsibility for passing any coding queries via the Coding manager to the NHS center for classification. Participate in pilot studies and special projects as required, be aware of new procedures introduced to the Trust for the purposes of clinical coding and assist in the accreditation and audit of data both internally and externally as required by the Trust policy of Clinical Governance. Participate in Individual Performance Review (IPR) and undertake identified training and development as agreed with the Coding Manager, including attending training courses, workshops and conferences both internally and external as required. Ensure effective team working with other members of the clinical directorates ensuring skills and knowledge are transferred as appropriate, whilst ensuring working procedures are properly documented and maintained. Take responsibility for ensuring patient information that you handle is always kept confidential, within a secure environment, and only referenced for the purpose of conducting your duties.

For more information on the role please contact Rebecca Barton, 01983 822099 ext 3042


Job description

Qualifications

5 GCSE (Grade C or above) Including English & Math's or equivalent Vocational Qualification level 3 or equivalent Knowledge of Medical Terminology, human anatomy & physiology gained through experience and/or NVQ3 in care is vital. Awareness of Clinical Coding and its function

Additional Information

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, colour, religion, disability, sexual orientation, and beliefs.