Job Description

Reference
HUL/25/0597

Full Time Equivalent Salary (based on a 37 hour working week)

29540 - 32061


Occupational group
Personnel/Human Resources
Job term
Full Time
Appointment type
Permanent
Hours
37
Division
Legal Services & Partnerships - Directorate
Closing Date
29 October 2025
Proposed Shortlisting Date
30 October 2025
Proposed Interview Date
05 November 2025
Place of work
Brunswick House, Hull HU2 9DB
For an informal discussion please contact
Shirley Slaon
Contact telephone
01482 615 324

Learning and development are seeking a highly organised Learning and Development administrator to keep our learning programmes running smoothly. You'll coordinate training logistics, maintain accurate records, support our LMS, and be a friendly first point of contact for learners, managers, and external providers. If you love detail, deadlines, and helping people grow, this role is for you.

What you'll do

Coordinate end-to-end logistics for learning programmes, workshops, e-learning, and onboarding sessions (scheduling, invites, rooms/virtual links, materials, attendance). Maintain our Learning Management System (enrolments, user accounts, course updates, troubleshooting, reporting). Track compliance and mandatory training; send reminders; ensure accurate records and audit readiness. Liaise with in-house-specialist trainers and external training providers and venues; negotiate dates, manage bookings, and process invoices/POs. Prepare learning communications, guides, and dashboards; to promote opportunities. Collect feedback and evaluate learning impact; compile reports for ODHR/L&D and leadership. Keep the L&D inbox organised; respond to queries quickly and professionally. Assist with budget tracking, vendor contracts, and policy updates. Contribute to continuous improvement of processes, templates, and learner experience.

About you

You will have experience in an administrative role within L&D/HR, education, or events. Be confident with LMS platforms (e.g., Workday Learning, ORACLE) and MS Office; strong Excel/Sheets skills AND Power BI. Excellent organisation, time management, and attention to detail; able to juggle multiple deadlines. Clear, friendly communicator with great customer service skills. Comfortable handling sensitive data confidentially; know GDPR/data privacy practices. Proactive problem-solver who takes ownership and follows through. Knowledge of learning metrics and basic evaluation methods. Qualification or progress toward L&D/HR certification (e.g., CIPD L&D Level 3,) or willingness to study with our support. Have budget/invoice processing experience.

Please ensure that your application demonstrates how you meet the essential criteria against the person specification as listed in the job description.



For further information please do not hesitate to contact Shirley Sloan, Head of Learning and Development on 01482 615 324 or via email Shirley.Sloan@hullcc.gov.uk



Please click below for further guidance on how to apply and benefits of working for Hull City Council.



How to apply for our jobs - Working for Hull City Council



Benefits of working for Hull City Council - Working for Hull City Council



Why Hull is a great place to live and work - Working for Hull City Council



Please ensure that you complete and submit your application by midnight on the closing date.



We are committed to increasing the diversity, equity, and inclusion within our workforce to represent the people we serve and build an environment in which everyone can feel like they belong. We encourage people from all backgrounds to apply.



We adopt a 'name blind' approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made. Equality monitoring information is not accessible by recruiting managers at any stage.



We reserve the right to amend the dates associated with this advert, which may include closing the advert early where required.



The Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment.