Job Description

To provide administrative and communications support to enhance our transformation and engagement communications work and increase our reach in the community and our cross site presence.
To provide support for the department's events, including engagement and listening events.
To provide support in the sharing of communications via the website, intranet and UHD app, including editing and publishing meetings and videos.
To monitor enquiries to the department via phone, email or social media and to escalate appropriately. These can be from the media; colleagues from around the trust; patients, or relatives of patients; our governors.
Base - Poole and Royal Bournemouth
Main duties of the job
1. Provide admin support to the transformation communications team.
2. Draft social media posts, including taking pictures/videos of staff to include.
3. Support the production of publications for internal audiences, including transformation newsletters, members magazine Together, monthly online magazine The Brief and twice weekly Staff Bulletin.
4. Support in event planning and delivery, including bookings and managing RSVPs, to ensure they run smoothly and to plan.
5. Design and coordinate screensavers across all sites.
6. Update patient information screens across the hospitals.
7. Update intranet, website and app with latest news and events.
8. Ensure distribution lists for key internal and external audiences, including the media, are up to date.
9. Support communications colleagues with campaigns and key projects.
About us
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Date posted
20 February 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
xc2xa326,530 to xc2xa329,114 a year pa/pro rata
Contract
Fixed term
Duration
24 months
Working pattern
Part-time
Reference number
153-CO04251
Job locations
University Hospitals Dorset - All Sites
Dorset
BH7 7DW
Job description
Job responsibilities
1. Provide admin support to the transformation communications team.
2. Draft social media posts, including taking pictures/videos of staff to include.
3. Support the production of publications for internal audiences, including transformation newsletters, members magazine Together, monthly online magazine The Brief and twice weekly Staff Bulletin.
4. Support in event planning and delivery, including bookings and managing RSVPs, to ensure they run smoothly and to plan.
5. Design and coordinate screensavers across all sites.
6. Update patient information screens across the hospitals.
7. Update intranet, website and app with latest news and events.
8. Ensure distribution lists for key internal and external audiences, including the media, are up to date.
9. Support communications colleagues with campaigns and key projects. Job description
Job responsibilities
1. Provide admin support to the transformation communications team.
2. Draft social media posts, including taking pictures/videos of staff to include.
3. Support the production of publications for internal audiences, including transformation newsletters, members magazine Together, monthly online magazine The Brief and twice weekly Staff Bulletin.
4. Support in event planning and delivery, including bookings and managing RSVPs, to ensure they run smoothly and to plan.
5. Design and coordinate screensavers across all sites.
6. Update patient information screens across the hospitals.
7. Update intranet, website and app with latest news and events.
8. Ensure distribution lists for key internal and external audiences, including the media, are up to date.
9. Support communications colleagues with campaigns and key projects.
Person Specification
Qualifications
Essential

• GCSE in English and mathematics or equivalent

• Experience of writing articles, blogs, social media posts.

• Ability to work collaboratively in a dynamic work environment.

• Experience in an administration/HR function such as bookings, rotas, leave planning
• Experience of writing material suitable for professional social media, bulletins, screensavers

• Keyboard skills and computer literacy.

• Experience in online content management systems.

• Able to prioritise and work to deadlines.
• Able to work under pressure with constant interruptions

• GCSE in English and mathematics or equivalent

• Experience of writing articles, blogs, social media posts.

• Ability to work collaboratively in a dynamic work environment.

• Experience in an administration/HR function such as bookings, rotas, leave planning
• Experience of writing material suitable for professional social media, bulletins, screensavers

• Keyboard skills and computer literacy.

• Experience in online content management systems.

• Able to prioritise and work to deadlines.
• Able to work under pressure with constant interruptions