Job Description

Contract:

Full Time, 12-Month fixed term contract

Location:

London/hybrid

Salary:

Up to 29,925 per annum depending upon experience

Reports to:

Director of Transformation

About Us

The HALO Trust is the world's largest and oldest international humanitarian mine action charity. Our mission is to save lives and restore livelihoods for those affected by conflict. HALO is known for its work to clear landmines and the disposal of other explosive hazards such as bombs, rockets, and improvised explosive devices (IEDs). HALO was established in Afghanistan in 1988 and now employs over 9,000 staff across 30 countries and territories.

Role Summary

Reporting directly to the Director of Transformation, you will be playing a critical role in supporting and coordinating the work of a department that comprises training, research and development, operational compliance, medical, explosive ordnance disposal technical specialists, fleet and mechanical operations, and logistics.


The post-holder will also coordinate with programme teams, finance and other departments in support of the department's work.


This position is located at our offices in London, (or Dumfriesshire), with an opportunity for flexible working arrangements. Some travel to HALO programmes may be required from time to time.


This is an exciting opportunity for someone who would like to use their skills to make a difference in a charity working across the globe. In this role, you will form an integral part of a close-knit team responsible for supporting HALO's overseas operations. Much of the work will be administrative and organisational, but with opportunities to get more deeply involved in a variety of other support activities.


Induction training will be provided to familiarise you with the operational aspects of the department's work. No previous direct experience is required.


You must have the right to work in the UK. HALO will not sponsor a visa for this position.

Key Functions and Responsibilities

Project Management Support

Work with department heads to develop funding proposals and budgets covering training, research & development and other areas of work. Assist department heads with grant reporting requirements. Liaise with programmes, fundraising and donor relations teams on proposal development and reporting. Prepare materials and provide information for internal project systems and meetings.

Research

Conduct research and generate briefing papers as directed by members of the team. Assist with data entry into department databases and generate reports using HALO's information management tools.

Finance and administration

Complete and submit accurate monthly allocations of staff time to projects and budgets. Conduct monthly reviews of expenditure against budgets and forecasts and resolve any issues with department heads and the finance team. Draft quarterly team reports and compile regular board updates in conjunction with department colleagues. Plan and coordinate internal events, training courses and meetings as requested by department heads. Manage and maintain department SharePoint, document library, and intranet pages. Support team members' travel and ensure timely filing of visit and training reports. Assist group staff with administrative work related to HQ departments.

Requirements

Essential

Undergraduate degree in a relevant discipline Strong interest in international affairs and humanitarian work Demonstrable previous professional experience Excellent writing skills, with proven ability to draft high quality public-facing documents Working knowledge of the Microsoft Office suite, especially Excel. Able to work with people of different backgrounds, cultures, and religions Resilient, with the ability to adapt in a complex, fast-paced, changing environment Very strong attention to detail Self-motivated with the ability to work with minimal supervision Experience of delivering priority work within strict timelines

Desirable

Experience drafting funding proposals. Experience compiling and monitoring budgets.

Benefits

25 days annual leave plus 8 statutory holidays Non-contributory Life Assurance Workplace Pension with up to 5% contributions matched by HALO Cycle to work Flexible working policy
The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

Closing date for applications will be 27th July 2025