Job Description

We are seeking a highly organised and proactive Transport Administrator to support the smooth daily operation of our transport and logistics function. The role involves coordinating vehicle schedules, liaising with drivers and mechanics, managing documentation, and ensuring compliance with inspection and maintenance requirements. This is a varied position requiring excellent communication, attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

Handle day-to-day administrative duties

Answer incoming calls, take customer orders, and process requests efficiently

Organise daily lorry schedules and coordinate driver routes

Liaise with mechanics to ensure vehicle inspections, services, and compliance checks are up to date

Operate the weighbridge in accordance with site procedures and safety regulations

Support procurement activities, including ordering parts and supplies for the transport and workshop teams

Write, distribute, and file internal and external correspondence, including emails and delivery documentation

Maintain and update filing systems (digital and paper) for records such as vehicle maintenance, driver hours, and compliance reports

Coordinate effectively with the wider site and management teams to ensure smooth operational flow

Assist with monitoring transport costs, fuel usage, and reporting as required

Desirable Skills and Experience

Previous experience in a transport, logistics, or fleet administration role

Strong administrative and organisational skills with attention to detail

Excellent communication and interpersonal skills

Ability to prioritise and manage multiple tasks in a busy environment

Confident using Microsoft Office (Word, Excel, Outlook) and other office software

Experience with transport management systems (TMS) or similar software (desirable)

Knowledge of vehicle compliance, inspections, and maintenance scheduling

Familiarity with weighbridge operations or willingness to be trained

Basic procurement and stock management experience advantageous

Strong team player who can also work independently

Personal Attributes

Reliable and self-motivated

Professional and approachable manner

Solution-focused with a proactive attitude

Committed to maintaining high standards of accuracy and compliance

Job Types: Full-time, Part-time

Pay: 35,000.00-40,000.00 per year

Benefits:

Company pension
Work Location: In person