Job Description

Treasure Trove Unit Administrator | Part time | 21 hours
Full Time Salary: 28,332 - 30,419 (pay award pending)
Actual Salary (Pro-rata): 16,999 - 18,251
Hours: 21 hours per week
Location: National Museum of Scotland
National Museums Scotland is one of the leading museum groups in Europe with one of the largest and most diverse collections in the world.
As an organisation our values are Creative, Inclusive, Collaborative and Forward-thinking.
We are looking for enthusiastic, passionate, honest, service-driven individuals to join the .
Benefits of joining us as our Treasure Trove Unit Administrator include:

• Annually alongside your salary, National Museums Scotland contributes 28.97% of this towards you being a member of the
• A generous annual leave of 28.5 days - rising to 33.5 after 5 years, plus an additional 8 paid days public holidays. For part time staff annual leave and public holidays will be pro-rated to reflect your normal working hours
• Free access to national (and international) museums and exhibitions
• A range of wellbeing benefits including Employee Assistance Programme 24/7
• Access to all the above and

from day one of employment.
About the Treasure Trove Unit Administrator role:
As Treasure Trove Unit Administrator, you are responsible for the day-to-day administrative tasks of the treasure trove system.
As a Treasure Trove Unit Administrator at National Museums Scotland you will:

• Be the main first point of general contact for the unit, internally and externally, triage correspondence and send routine responses where necessary, to ensure good and timely communication
• Support the Head of Treasure Trove Operations in such duties as dealing with correspondence and organising paperwork, to ensure their effectiveness
• Organise appointments and logistics for finds days and excavations - booking venues, travel, accommodation and process expense claims
• Support the administration of SAFAP (Scottish Archaeological Finds Allocation Panel) including meetings paperwork and providing minutes and supporting the organisation of the annual report event

Skills and experience we're looking for in our Treasure Trove Unit Administrator:

• Knowledge and understanding of databases, filing systems, modern office systems and procedures.

• Excellent ICT skills in MS Office, Excel, MS Teams, Outlook, and databases.
• Ability to deal with specialist and non-specialist public.
• Proven work experience in a busy administration environment.
• Experience of maintaining confidentiality and need for discretion.

Please be sure to view relevant attachments for this role (available on our : careers.nms.ac.uk) for full details of the position.
The closing date for this role is 23 February 2026. The Selection Event is likely to take place week commencing 23 March 2026.

Skills Required