Job Description

Details

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Reference number

434491
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Salary

33,422 - 45,353
33,422-40,731 (National) 35,587-43,244 (Outer) 37,749-45,353 (Inner) per annum, pro rata
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Higher Executive Officer#

Contract type

Permanent#

Type of role

Science

Other#

Working pattern

Flexible working, Full-time, Job share, Part-time#

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Birmingham, Leeds, Liverpool, London- Canary Wharf (Core HQs)

About the job

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Job summary

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.


We are looking for a V&I Programme Operations Support to join the Commercial, Vaccines and Countermeasures Delivery (CVCD) directorate. The CVCD directorate is pivotal to UKHSA's mission, overseeing the comprehensive delivery of commercial, contract management, and business development functions. It manages a vast commercial portfolio, ensuring the agency has the resources to address health security threats. The directorate leads the procurement, storage, and distribution of vaccines and countermeasures for national immunisation and emergency response programmes. It fosters industry partnerships, drives strategic market engagement, and builds supply chain resilience. Additionally, the team is responsible for investment governance, dispute management, and building commercial capabilities. They also develop and execute strategies for income generation, leveraging UKHSA's expertise and facilities to secure funding and commercial opportunities.


This role is part of the Vaccines Programmes and Operations division and reports into the Vaccine Programme Operations Project Lead.


This role supports the G7 lead, and SEO, in delivering on a set of immunisation programmes, taking action on the programme of work to contribute to continued supply of vaccine for those specific programmes. This role will support the operations and project management function within this team.

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Job description

The role of Vaccinations & Immunisations Programme Operations Support covers a diverse range of activities to support the delivery of the project's objectives, which will typically be moderate in complexity. You will support the smooth running of the project by supporting the Project Lead through operations processes, and the co-ordination of business management actions and activities on their behalf.


The main responsibilities for this role are as follows:

Manage and liaise with internal and external stakeholders. Act as a point of contact for internal operations stakeholders across the Directorate. Implement and maintain systems to enable effective planning and scheduling. Supporting the development of business cases. Support and feed into correspondence relating to operations. Manage queries relating to project and operations support. Produce project status reports, performance data and research new information. Support the Project Lead with planning. Build and maintain strong professional relationships with a wide range of internal and external stakeholders. Maintain a central repository of current and historic documentation in relation to projects and programmes being supported. Act as point of contact for project responses to requests for information and signpost accordingly. Monitor the project spend, compile budgets, and support the development of business cases. Support project and project/programme team by facilitating process sharing, meetings, note taking and governance. Maintain the project asset register. Maintain the project risk and issues log, working with risk managers to resolve issues and escalating where appropriate. Support the Governance and Reporting of a project/programme with data gathering from stakeholders to enable reporting and decision making, using standard templates. The job holder will be supported to work towards achieving Government Project Delivery Accreditation where they do not already hold this. #

Person specification

Essential Criteria:

Ability to work independently in a fast-paced environment. Works well under pressure, effectively manages multiple tasks, in a fast-changing and ambiguous environment, with a keen attention to detail. Understands the importance of deliverables and milestones. Ability to work with limited supervision to tight and often changing timescales Excellent stakeholder engagement skills, with experience liaising with internal and external stakeholders to address project management and / or operational queries. Excellent written and verbal communication skills, with the ability to challenge effectively to ensure the correct information is presented at the right time. Strong interpersonal skills, and the ability to develop effective relationships with a wide range of stakeholders. Ability to quickly understand the core aspects of the vaccine programs that they are supporting, and how to best access the range of expertise needed across to maximise impact. Strong capability in using Microsoft Office applications, including Excel, Word, and PowerPoint. Ability to support with the preparation of business cases.

Desirable Criteria:

Working knowledge in a project or programme environment covering planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance. Experience of working in an operational role.

Benefits

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Alongside your salary of 33,422, UK Health Security Agency contributes 9,682 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

Stage 1: Application & Sift

This vacancy is using Success Profiles - GOV.UK and will assess your Behaviours, Strengths and Experience.


At sift stage you will be assessed against the 10 essential criteria listed in the job advert.


You will be required to complete an:

Application form ('Employer/ Activity history' section on the application) 750word Supporting Statement

Healthjobs UK has a word limit of 1500, but your statement of suitability must be no more than 750 words.


This should outline how your skills, experience and knowledge provide evidence of your suitability for the role.


You will receive a joint score for your application form and statement. (The application form is the kind of information you would put into your C.V -please be advised you will not be able to upload your CV. Please complete the application form in as much detail as possible)


Longlisting: In the event of a large number of applications we may longlist into 3 piles of:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

If longlisting is used, the pile 'meets all essential criteria' will proceed to shortlisting.


Shortlisting: if we receive a large number of applications an initial sift against the lead criteria of:

Works well under pressure, effectively manages multiple tasks, in a fast-changing and ambiguous environment, with a keen attention to detail Excellent stakeholder engagement skills, with experience liaising with internal and external stakeholders to address project management and / or operational queries

Please note feedback will not be provided at this stage.

Stage 2: Interview

Success profiles


You will be invited to a single remote interview.


During the interview we will assess your experience, strengths and behaviours.


The behaviours assessed will be:

Leadership Working Together Delivering at Pace

Interview dates to be confirmed.


Once this job has closed, the job advert will no longer be available. You may want to save a copy for your record.

Selection Process

Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.

Eligibility Criteria

External: Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Location

This role is being offered as hybrid working based at any of our Core HQ's. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, averaged over a month) working at one of UKHSA's core HQ's (Birmingham, Leeds, Liverpool, and London).


Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Security Clearance Level Requirement

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.

Salary Information

If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary. Pay increases are through the relevant annual pay award for the role and terms.

Future location

UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK


The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.

You can find out more information about reasonable adjustments across the Civil Service here: Reasonable Adjustments , Civil Service Careers

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Link below:

Artificial intelligence and recruitment , Civil Service Careers

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Careers website

Please visit our careers site for more information UKHSA Hub , Civil Service Careers



Feedback will only be provided if you attend an interview or assessment.#

Security

People working with government assets must complete baseline personnel security standard (opens in new window) checks.#

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.#

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.#

Contact point for applicants

Job contact :

Name : Lisa Tweedie Email : lisa.tweedie@ukhsa.gov.uk

Recruitment team

Email : recruitment@ukhsa.gov.uk #

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk


http://www.healthjobsuk.com/vacancy/7561103