Job Description

To support the VAT Team in obtaining data from clients and to prepare it prior to project reviews being completed. Once the reviews are complete, undertake work to resolve any technical queries with suppliers and clients and record the results to maintain audit trails. Prepare VAT reports for clients from the templates provided. Resolve and respond to VAT helpline queries. Assist with marketing and business development opportunities.



Discuss and agree the scope of VAT compliance projects with managers



Agree plans for each client to request and obtain data



Prepare data for project reviews



Consult with project managers on the status of projects



Help gather supporting evidence for VAT claims



Contact clients and suppliers to resolve VAT queries



Produce VAT reports



Complete NHS VAT Compliance services



Complete NHS VAT Advisory services



Support project managers with technical helpline queries to research and draft responses



Develop technical knowledge by reading relevant NHS VAT legislation and HMRC updates



Raise client invoices and record on the business schedule



Consult with clients regarding outstanding debts and agree expected payment dates



Update the status of scheduled and completed projects on the client project schedule



Manage and administer the client files and folders on the network



Develop client relationships and acquire an understanding of the client's business



Assist the team with its business development objectives to undertake research to identify targets



Provide the VAT team with marketing support e.g. arrange sponsorship for NHS conferences



Contact target clients and maintain schedules detailing the outcomes



Schedule target client meetings and attend with project managers where appropriate



Research and identify when target client VAT contracts are due to end and go out to tender



Produce Engagement letters and quotations using templates provided



QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.



We provide a range of non- clinical services to GHNT and other NHS organisations. Our services include: estates, facilities services, procurement, medical engineering and devices, endoscopy decontamination and sterile services, transport, out-patient pharmacy, and prevention & management of violence & aggression training (PMVA).



In addition we provide consultancy services, advising clients on all aspects of establishing a subsidiary company within an NHS body to the provision of VAT compliance advice.



QE Facilities work to their own Terms and Conditions and these are not the same as Gateshead Health NHS Foundation Trust Terms and Conditions. This is not an Agenda for Change Pay Rate.



Contracted-out Services



Carry out reviews of Revenue Expenditure Request client data quarterly - Revenue Expenditure Ensure the data received is in the correct format Create the appropriate folders on the network, and file the data Prepare the data to be ready for review Once the reviewed data is returned, input into a report template Action any client or supplier queries Request any copy invoices required Carry out research on supplies and services to resolve queries

Capital Expenditure



Carry out reviews of Capital Expenditure Request client data - Cost breakdowns, drawings and payment records Create the appropriate folders on the network, and file the data Input data into a capital review template Ensure the values balance once entered Action any client or supplier queries

Income Reviews



Carry out Income reviews Request client data annually Ensure the data received is in the correct format Create the appropriate folders on the network, and file the data Prepare the data to be ready for review Action any client or supplier queries

Business Activity / Partial Exemption



Carry out Business Activity and Partial Exemption reviews Request client data annually Ensure the data received is in the correct format Create the appropriate folders on the network, and file the data Prepare the data to be ready for review Action any client queries

Helpline Queries Support



Carry out research for helpline queries Drafting written responses for discussion

Debtors



Raise invoices each month Update the Business Schedule to record invoices raised Chase outstanding debts each month and obtain expected payment dates Help resolve any client queries to enable payment of debts

Marketing



Assist with all aspects of overseeing the production of marketing materials Co-ordinate the timely production of marketing materials for conferences and events Co-ordinate sponsorship of conferences and events Ensure sponsorships are paid on time and accommodation is booked for the events

Business Development



Try to secure appointments with target client decision makers Send VAT updates to clients and target clients Produce proposals for target clients utilising existing templates * Assist in the completion of tender documents