Job Description

Description

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LOCATION: WBC3, London Heathrow Airport plus regional airports including Stansted, Gatwick, and Bristol

REPORTING TO: Vetting Operations Manager

CONTRACT: Permanent

SALARY: 28,808.00 per annum

If you require any additional support or adjustments during the recruitment process, please don't hesitate to contact our Recruitment Department at recruitment@abm.com. We're here to help!

ROLE OVERVIEW AND PURPOSE

This is a full-time, permanent position based on a 4-on, 2-off roster, 40hrs per week with shifts scheduled between 06:00 and 22:00. While the standard roster follows this pattern, we value flexibility and may adjust shift arrangements to meet operational needs and support work-life balance.


The Vetting Officer will be responsible for conducting 5 year referencing checks, for the purposes of obtaining full airport ID passes for the Aviation sector of the Business. This involves administrating candidate data in line with government requirements for collating all references over a five-year period and conducting a detailed background check for each application. The opportunity will allow the successful applicant to collaborate with our high-profile clients within aviation with exposure to working in a fast-paced environment.

KEY RESPONSIBILITIES
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Responsible for processing internal and external applications through the I.D. process
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Proactively communicating with internal and external applicants to ensure their references are completed with the SLA schedule (within 8 weeks of submission)


? Collating a full 5-year credible history checks (may include, liaising with applicants to seek further details from the home office or government authorities)
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To be an ID signatory in all necessary locations and to manage and maintain the list of ID signatories in all areas of the business. To ensure that the post-holder and all others remain up to date and compliant with the relevant responsibilities of an ID signatory.
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Have a full understanding of UK eligibility checks inclusive of visa knowledge.
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Ensure timely submission of weekly reports related of I.D. passes that have entered, are in, and are exiting out process.
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Proactively highlighting applicants (internal / external) that are due to expire and managing renewals.
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Effectively manage all applications from start to finish.


? Adhere to Data Protection Act 1998, by managing the administration of documents.
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Ensuring a commitment to data accuracy and legal compliance in line with GDPR
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Build effective relationship with the IDC and internal bodies.
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Ensure GSAT and/or CTC requirements are completed by the applicant in timely manner.
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Backfill to cover the Deputy ID Pass Manager as and when required.
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Support with ongoing pass management such as un-parking and chasing un-surrendered passes for various location.
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Support with temporary passes application for various location.


Record keeping
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Deliver a comprehensive information & product support service to managers where required through the maintenance of records of all references, screening and ID's being processed, applied for, renewed, and issued. Tracking progress of all applications and ensuring the return of any full or temporary passes. To provide help and support as required with the recruitment and selection of employees in a cost-effective and efficient manner, whilst ensuring that the resourcing and succession requirements of the business are satisfactorily met.


Finance
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To be conscious of the departmental budget for staffing, provision of services such as GSAT's, CRC's, CTC's, Car Parking, stationary, postage, ID issue and return costs. Interrogate monthly invoices and act accordingly.


Other
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Participate in projects and working groups parties & carry out any other duties outside the standard remit when required, managing ongoing and/or new projects whilst ensuring delivery in the best possible way. This job description is not an exhaustive list and the post holder may be required to undertake any task reasonably requested by the management of ABM.


REQUIRED SKILLS AND EXPERIENCE
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Highly analytical and able to understand regulatory text.
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Able to find solutions to complex problems satisfying multiple projects on time.
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Skilled at multiple stakeholder management
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Proactively and constructively challenges assumptions and approaches at all levels.
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Displays confidence and resilience, with energy to deliver results. Makes time critical decisions effectively.
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First class communicator
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Able to develop and manage relationships at senior levels.
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Proven ability to work effectively within a 4-on, 2-off roster and across shifts between 06:00 and 22:00.
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Flexibility and adaptability to meet changing operational requirements and business priorities.
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Willingness to travel between sites as required.
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Effective communication and interpersonal skills to work collaboratively in a dynamic environment.
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Ability to manage time effectively and remain calm under pressure.
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Previous experience in a similar role or industry is desirable.


Desirable
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Business Degree or equivalent- desirable
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Previous experience in a similar role or industry is desirable.
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Excellent communication and interpersonal skills
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Experience of working within an on-boarding operation
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Experience with Microsoft Excel and Office Administration