Job Description

Role summary

We are recruiting a part-time Virtual Reality Coordinator to run two linked initiatives:

Mind Journeys

: paid virtual reality sessions for care homes, schools and workplaces

Ellia free virtual reality sessions

: community sessions delivered at no cost to charities and community groups across Gloucestershire
This is a practical, people-facing role. You will coordinate bookings, deliver sessions on site, manage the equipment and ensure a calm, safe and welcoming experience for participants.

Key responsibilities

Deliver fully hosted virtual reality sessions on site, including set-up, facilitation, headset rotation (where needed) and pack-down Create a calm, inclusive session environment, particularly for older adults or people who may feel nervous trying virtual reality for the first time Adapt sessions to the group's needs and pace, keeping participation seated and comfortable

Scheduling and coordination

Manage enquiries and bookings for both paid and free sessions Confirm session details with venues, including timings, room set-up requirements and expected group size Plan travel and schedules efficiently, clustering sessions by area where possible

Equipment and readiness

Keep virtual reality equipment ready for delivery: charging, cleaning, storage, transport and basic troubleshooting Maintain a simple checklist so sessions run consistently to standard

Partnerships and follow-up

Build relationships with community groups and venues to help grow the free sessions programme Support repeat bookings for paid sessions through clear communication and professional delivery Gather short feedback after sessions and record highlights (with consent where required)

Professional standards

Maintain safeguarding awareness, confidentiality and professional boundaries at all times Be clear on scope: this is a non-medical wellbeing and connection activity, not therapy or clinical support

Essential requirements

Friendly, confident communicator, comfortable supporting small groups Highly organised and reliable, with strong follow-through Comfortable using a smartphone for schedules and messaging Willing to learn the virtual reality equipment and follow clear processes Right to work in the UK Willingness to complete and maintain a DBS check Driving licence and access to a car (travel is required)
Job Types: Part-time, Permanent

Pay: 15.00 per hour

Expected hours: 5 - 15 per week

Work Location: In person