Job Description

Vehicle Maintenance Service Assistant Administration Manager

Fixed Term Contract - until March 2026 (potential to be extended)

Grade 4 - 33,366 - 40,476

Consultation grade - subject to formal evaluation under the Pay Equity Review

Working 36.5 hours per week

Are you passionate about fleet management and sustainable travel solutions?

Birmingham City Council

is seeking a proactive and organised

VMS Assistant Administration Manager

to support the efficient operation of our Vehicle Management Service (VMS). This is a fantastic opportunity to contribute to the delivery of high-quality fleet services and help drive forward our decarbonisation and sustainability goals.

What You'll Be Doing

Support the management of BCC's fleet and staff travel, ensuring legal compliance and operational efficiency. Supervise and develop the VMS office team, promoting excellent customer care. Optimise digital fleet systems and ensure accurate data management. Assist in vehicle procurement, maintenance scheduling, and rollout of new travel solutions. Liaise with suppliers and contractors to monitor service quality and cost-effectiveness. Contribute to the Council's climate change ambitions by supporting fleet decarbonisation initiatives. Deputise for the VMS Administration Manager when required.

What We're Looking For

Essential:


Full UK driving licence. Membership of the Association of Fleet Professionals (AFP) or equivalent. 3+ years' experience in fleet administration. Experience supervising a team and using digital fleet/travel systems. Strong IT skills and understanding of statutory fleet responsibilities.
Desirable:


BTEC Level 5 in Management or equivalent. Progress on AFP Fleet Vehicle Management Pathway.

Please upload your up-to-date CV via the attachments part of your application, this is required for shortlisting. Unfortunately, we cannot consider any applications without a CV attached

Birmingham City Council is an accredited Disability Confident Leader employer, and we are committed to employing, retaining and developing all of our people.


We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application.


For any informal enquires please contact: Resourcing@birmingham.gov.uk


We welcome applications from people with caring responsibilities and flexible working options will be considered.


A Disclosure and Barring Service (DBS) check will be undertaken.


Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements , before any employment offer can be confirmed.


and Person Specification

We strive to advertise all roles for a minimum of two weeks. However, due to high application volumes vacancies may close earlier than the stated deadline. We encourage you to submit your application without delay to ensure consideration.