Job Description

Job Summary

We are seeking a highly motivated, non judgemental and organised Volunteer Administrator to support the day-to-day operations of the charity. This role is essential in ensuring the smooth running of our administrative functions, enabling us to deliver high-quality services to people living with HIV in Derby and Derbyshire.

This is a fantastic opportunity to develop your administrative skills while contributing to a meaningful cause.

Duties

General Administration

: Provide administrative support, including data entry, filing, and managing correspondence.

Database Management

: Maintain and update records, ensuring data is accurate and handled confidentially in line with GDPR regulations.

Volunteer Support

: Assist with volunteer coordination, including maintaining schedules, communication, and records.

Event Support

: Help with the planning and administration of events, such as workshops, awareness campaigns, and fundraising activities.

Communication

: Respond to emails, phone calls, and inquiries, directing them to the appropriate team members when necessary. Organise and take minutes of meetings and distribute as and when required

Document Preparation

: Assist with creating and updating documents, reports, in-house literature and presentations as needed.

Stock and Supplies

: Monitor office supplies and assist with ordering when required.

Key Skills and Experience

We welcome applications from people of all backgrounds, particularly those with lived experience of HIV or who are passionate about our mission. We are looking for someone who is:

Organised

: Able to manage multiple tasks efficiently and pay attention to detail.

Reliable and Professional

: Committed to maintaining confidentiality and professionalism.

Tech-Savvy

: Competent in using Microsoft Office Suite (Word, Excel, Outlook) and willing to learn new tools including database management

Strong Communicator

: Excellent verbal and written communication skills.

Team Player

: Comfortable working collaboratively with staff, volunteers, and trustees.

Interpersonal Skills

: Strong interpersonal skills with the ability to interact compassionately and professionally with clients, staff, and volunteers.

Passionate

: Enthusiastic about supporting people living with HIV and Well for Life Charity's mission.

Commitment

: A strong commitment to supporting people living with HIV and working in a non-judgmental, inclusive environment.

Languages:

Bilingualism is an asset (but not essential), especially in Punjabi, Urdu, French, Shona and Igbo

Preferred Qualifications:

Education

: A degree or diploma in administration, social work, or a related field is an asset.

Experience

: Familiarity with issues related to HIV and experience working in a health or social services environment. Previous administrative experience is desirable but not essential. Full training will be provided.

What We Offer

Skill Development

: Opportunities to enhance your administrative and organisational skills.

Flexibility

: A volunteer role that fits around your other commitments.

Supportive Environment

: Work within a welcoming and inclusive team.

Make a Difference

: Play a key role in supporting people living with HIV and reducing stigma in the community.

Commitment

This is a voluntary role requiring approximately 10-20 hours per week, including occasional participation in charity events. We are only interested in applicants that can commit to these weekly hours.

How to Apply

Please send a CV and a short statement (no more than 2 sides of A4) outlining your interest in the role and how your skills and experience align with the responsibilities to bally.johal@wflderby.org

Job Types: Part-time, Volunteer

Pay: 0.01 per year

Expected hours: 10 - 20 per week

Benefits:

Company pension Flexitime Free parking On-site parking
Schedule:

Day shift Monday to Friday No weekends
Ability to commute/relocate:

Derby DE23 6TF: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

Do you possess a non-judgmental attitude? Do you have experience of working with vulnerable groups of people? Are you a highly organised person?
Education:

A-Level or equivalent (preferred)
Experience:

Administrative: 2 years (preferred)
Work Location: In person

Reference ID: Volunteer Administrator