Job Description

We are looking for experienced administrators to join our friendly multi-disciplinary team at Caravelle ward, Crawley hospital, West Sussex.



We have a position for 30 hours per week. This will be 4 days from 8am to 4pm.

Please note:

Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa:

going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa:

If you'll need to meet different salary requirements - GOV.UK



a) To provide a full range of administrative duties that supports the Ward Manager/ Matron in the care delivery within the intermediate care units



b) To possess a comprehensive understanding of service objectives and support the team in carrying out their clerical duties effectively



c) To use effective administrative and personal skills to a group of intermediate care units ensuring that administrative systems and process are in place



We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.



Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.



Why work for us?

Positive 2023 NHS Staff Survey results, highlighting compassionate leadership and wellbeing Varied environments: community hospitals, patients' homes, and bases across Sussex Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement Excellent training, development, and research opportunities Cost-effective workplace nurseries in Crawley, Hove, and Brighton Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks Level 3 Disability Confident Leader and Veteran Aware Trust Beautiful Sussex location near the South Downs and coast

Our values -- Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence --guide everything we do.



We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.



This post may close early if sufficient applications are received.



Main tasks

a) To provide administration and clerical support on the units ensuring that an efficient communications systems are adhered to

b) Provides solutions for routine queries/concerns about services and deciding what to refer to senior staff

c) To provide essential cover for other administrative staff as requested by the ward manager

d) Able to demonstrate good interpersonal skills and communication skills working effectively as part of a team within a healthcare environment with patients,

visitors, relatives as well as medical, nursing and therapy staff

e) Use of initiative and ability to prioritise own work

f) Arrange team meetings as requested by colleagues across a designated group of ICUs

g) To be the point of contact as SystmOne champion to disseminate new functions within the system and ensure all staff are made aware of any changes

h) Support the Ward Manager in the recruitment and retention of new staff and associated processes used by the Trust e.g. NHS Jobs / TRAC

i) Assist the Ward Manager is reviewing office / administrative procedures

j) To liaise with senior nursing staff regarding forthcoming staffing requirements for Bank and or Agency staff and to assist with booking and recording appropriate cover

k) To place orders in line with set protocols, checking deliveries and ensuring they are correct

l) Under the direction of the Ward manager provide support to update Healthroster as required

m) Places orders for clinical supplies as directed by the Ward Manager or Matron

n) Ensures requisitions and invoices are checked and approved by an appropriate manager

o) Maintains accurate computer records and information on the relevant systems

p) To participate with in-service training as identified through PDR

Main responsibilities

a) Assists the Ward Manager / Matron with any review of office or

administrative procedures by inviting and collating feedback from clinical

and administrative colleagues

b) Contributes own ideas and suggestions for service improvements

c) To assist collate and maintain various staff databases as directed by their line manager

d) To assist with new staff induction, ordering uniforms and other

administrative functions required for new staff members

e) Support senior nursing staff in the production of management information including both personal and activity reports