Job Description

Job Title:

Weighbridge Administrator

Location:

Port of Leith

Compensation:

Salary - 30,000

Hours:

Monday-Thursday 0800-1700, Friday 0800-1600



Forth Ports is one of the UK's largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. As a multimodal ports owner and operator, we are at the forefront of delivering innovative port-related services. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK's renewable energy sector, particularly offshore wind. Now is an exciting time to join our team as we embark on this transformative journey towards a greener future.

About The Role

The Weighbridge Administrator plays a key role in supporting the efficient and compliant movement of cargo through the Port of Leith. This position provides essential administrative and stock control support across cargo loading, discharging, storage, and distribution activities. The role ensures the accurate recording, reporting, and reconciliation of cargo movements via the Port's weighbridge systems, contributing to smooth day-to-day operations. Operating within the framework of ISO 9001:2015, TASCC, and Organic Food Federation (OFF) standards, the Weighbridge Administrator works closely with internal teams and external stakeholders to maintain high standards of accuracy, traceability, and regulatory compliance.

Key responsibilities:

Monitor cargo movements, input data into IPOS, and provide regular stock and traffic reports using Outlook and Excel. Maintain accurate cargo and warehouse records, including reconciling physical stock against system records. Ensure all documentation complies with TASCC, OFF, and customs clearance requirements; escalate any discrepancies. Liaise closely with Operations, Management, and Accounts teams to support cargo handling, billing, and customer service. Set up cargo records and create Vessel Call Numbers (VCNs) in IPOS to support cargo tracking and manifest entry. Conduct weighbridge checks, submit integrity reports, and escalate technical issues as required. Support customer delivery requirements by verifying delivery orders, ensuring cargo availability, and facilitating collection movements. Resolve customer queries promptly and professionally while maintaining effective communication with internal teams. Assist with general admin tasks and provide cover for OPS Admin, including customs, timesheets, and purchase orders. Support compliance with ISO 9001:2015, TASCC, and OFF standards, including accurate audit-ready record-keeping.

What are we looking for?

We're looking for a reliable and flexible individual who can adapt to the varying demands of port operations, including occasional early starts, late finishes, and overtime when required. The ideal candidate will be motivated to perform well, take pride in their work, and see this as a long-term opportunity for development. While the role involves regular interaction with colleagues and key stakeholders, it is well-suited to someone who is comfortable working independently, managing their own time, and taking ownership of their responsibilities.

Skills & Qualifications:

Strong knowledge of dock operations, transport/logistics, and cargo types. Proficient in Microsoft Office (particularly Outlook and Excel) and Adobe. Working knowledge of Integrated Port Operating System (IPOS), Customs Clearance (Destin8), ORM (timesheets/allocations), and Integra (purchase orders), or similar. Excellent organisational and time-management skills with the ability to prioritise and work accurately under pressure. Strong communication skills and a professional, customer-focused approach. Full right to work in the UK Full UK driving licence

What Forth Ports can offer you:

At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy:



A competitive salary Generous annual leave entitlement A defined pension scheme and life assurance Health promotion events and employee wellbeing initiatives Access to our Employee Assistance Programme (EAP) for you and your family Cycle to work scheme and on-site free parking Attractive Family Friendly Policies Employee discount platform offering discounts on UK-wide restaurants, car rentals, and holidays GymFlex health club memberships


We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.

How to Apply:

If you are an experienced Engineering Technician and looking to continue your career as part of a forward-thinking and supportive team, we would love to hear from you. Please submit your CV and a cover letter when submitting your application via the 'Apply Now' link.

Required Criteria

Strong attention to detail and accuracy, with experience in administrative tasks, stock control, and data entry using systems such as IPOS, Excel, and Outlook Proactive and organised, with the ability to work independently and communicate effectively across departments to support efficient cargo handling and compliance Full right to work in the UK Full UK driving licence

Skills Needed

About The Company

Over our 50 years of experience we have witnessed our ports grow to become important assets to support and deliver growth both for the UK and local economies.


The growth impact has been achieved due to the continued investments in our infrastructure, making sure that our ports are able to continually develop their services and support the growth of many industries.


Our people have played a significant role. They have delivered the highest quality of service through their expertise, loyalty and flexibility and, without them, we could not have built the strong reputation and the long term agreements with many customers that we have today.

Company Culture

Welcome to Forth Ports Careers. As a leading port operator, we employ over 1,100 people across our ports in Scotland and the Port of Tilbury in London.


A career in a port business is very rewarding. There is real variety within each role and significant opportunities for promotion and career development. Don't just take our word for it; view the "Some of our People" section and the video below to gain insight into the kinds of jobs our employees do, how they've grown with us, and what motivates them each day.


The port business can be seen as a barometer for the economy and this drives us to be adaptable and fast paced as we identify new business opportunities.

Company Benefits

We are committed to creating a positive working culture for all employees, as well as a good work-life balance.


Here are just some of the benefits of working for Forth Ports.


Vacation, Paid time off, Paid sick days, Retirement plan and/or pension, Employee discounts, Gym membership or wellness programs, Cycle to work, Competitive salary, Employee Assistance Scheme

Salary

30,000.00 per year