Job Description

Salford - Media City - On-site



Competitive Salary



Permanent



About HF



People. Not just lawyers



We're not your typical law firm - we're people with a passion for helping our clients and each other achieve the best possible outcomes. We are leading legal advisers to the insurance and commercial sectors across the UK & Ireland, known for our innovation, client focus, and long-lasting relationships. We do things differently, with a forward-thinking approach built around our clients' needs, supported by cutting-edge technology and a culture built around people from a wide range of backgrounds who are taking an equally wide range of routes to building their careers in law.



About the team



"A great opportunity for a proactive Facilities Coordinator to grow within a fast-expanding organisation. You'll lead a small team and oversee a varied workload--from maintenance coordination and contractor management to health and safety and space planning. You'll be trusted to take initiative, solve problems on the ground, and help shape a safe, efficient, and evolving workplace at HF."



Working onsite at our Media City Office to provide a blend of hands on and administrative support to our Facilities Team.



What you'll be doing



To liaise with the Facilities Co-ordinator in relation to onsite deliveries and requests. This will include some manual handling.



Being a visible presence in the office and readily available to assist colleagues, clients and visitors.



Stock check and ordering of office consumables across all HF Sites.



To assist with DSE assessment administration.



Assist with the booking of business travel in line with the business travel policy.



Ensuring a confident telephone manner to deal with inbound and outbound calls to suppliers, contractors and colleagues.



Assist with access pass management in line with the starter/leaver policy.



Fire Marshal duties



Involvement in Facilities projects to assist in the collection and presentation of data. This will require excellent written and verbal communication skills to liaise with suppliers.



Involvement in office move projects



Office Health & Safety checks/walkarounds.



Meeting room management to include booking rooms, making sure rooms are equipped with any specialist equipment/refreshments and altering room layouts to meet the requirements of the business.



Front of House assistance - meet and greet clients, pre-order any outside catering.



To use all office equipment efficiently & competently.



To ensure the confidentiality of all the firm's and client's documentation and information in compliance with all DPA requirements.



This is a busy role, requiring a high level of accuracy and the ability to switch between tasks.



What do I need?



Team orientated



Conscientious



Adaptable



Self motivated



What's in it for you?



Apart from the competitive salary you'd expect, our package of benefits reflects our values of partnership, innovation, and being real people. We're committed to creating a dynamic workplace where everyone feels supported, empowered, and part of our success.

You'll enjoy:

25 days' annual leave (rising to 30 with service) + Holiday Buy Scheme



Life Insurance & Income Protection



Private Medical Insurance & Healthcare Cash Plan



Employee Assistance Programme & Digital GP services



Pension Scheme



Electric Car Scheme



Enhanced Maternity, Paternity & Adoption Leave



Hybrid & Flexible Working Options



Discounted Gym Membership & Employee Discount Hub



Flu & Eyecare Vouchers - and more!



Free Parking



What next?



If HF sounds like a place where you could belong, we'd love to learn more about you!



Submit your CV here and we'll be in touch if we have any opportunities that match your experience and interests. If we don't have something right now, we'll keep your details on file and may reach out in the future as part of our talent pipeline.



#LI-Onsite