Job Description

Workshop Administrator

Location:

Lasham, Hampshire

Hours:

Monday to Friday, 7:00 am - 5:00 pm (1 hour unpaid break)

Salary:

28,571.40 per year

Contract Type:

Full-Time, Permanent

About the Role

This is a fantastic opportunity for a proactive, organised individual to play a key role in supporting our busy

workshop, yard, and build teams

. You'll be responsible for coordinating maintenance administration, managing stock and parts ordering across departments, and ensuring compliance and quality are upheld in all areas.

Key Responsibilities

Workshop Job Coordination

Raise and manage job cards for maintenance, repairs, inspections, and cleans. Allocate tasks via the workshop app and track completion Log and process completed jobs, ensuring records are accurate

Parts & Stock Ordering - Workshop, Yard & Build

Raise purchase orders and coordinate deliveries of parts, tools, materials, and consumables. Liaise with suppliers to ensure timely, cost-effective procurement Support the Yard and Build teams with the ordering of equipment, fixings, construction materials, and repair items

Stock Control, Audits & Inventory Management

Carry out regular weekly stock checks across Workshop, Yard, and Build Lead monthly and quarterly stock audits and reconcile discrepancies Maintain clear and accurate stock records and usage logs

Administrative Oversight

Maintain and update workshop service logs, parts usage, vehicle files, and inspection reports. Support compliance reporting and health & safety documentation

Communication

Liaise between the workshop, yard, build teams, transport planners, drivers, and the office. Manage incoming queries and requests with a solution-focused mindset

Vehicle & Equipment Checks

Monitor driver daily vehicle checks, cleanliness, damage reporting, and workshop follow-up Escalate defects and ensure prompt resolution

Transport & Scheduling Support

Assist Transport Planners by checking driver routes and readiness of vehicles and equipment Enter shifts and overtime in advance and approve holiday requests as needed

Skills & Experience Required

Strong administrative experience (preferably in workshop, yard, or operational environments) High attention to detail with excellent organisation skills Confident working with Microsoft Office and internal job/stock systems Comfortable communicating with suppliers, drivers, and internal teams Problem-solver with a proactive, can-do attitude
You don't need to have experience in every aspect of the role - complete training will be given for the right person

Job Types: Full-time, Permanent

Pay: 28,571.40 per year

Benefits:

Additional leave Casual dress Company events Company pension Free parking On-site parking
Schedule:

Day shift Monday to Friday
Work Location: In person