Job Description

Administrative Officer, XS8.4d, Grade 4

23 hours per week

(Monday and Friday 8.30am - 4.00pm, Tuesday, Wednesday, Thursday 8.30am - 11.30am)


(Hours could be flexible for the right person)





Are you a highly organised, enthusiastic, flexible and welcoming individual looking to make a difference in supporting a vibrant school community? We are seeking a dedicated Administrative Officer to join our busy office team.



Responsibilities include:


Managing the school diary, scheduling meetings and appointments. Providing general administrative support to the Headteacher, Teachers and Senior Administrative Officer, including handling phone calls, emails, and correspondence. Assisting with organising school events, clubs and meetings. Providing excellent, friendly customer service to parents, staff, and visitors. Maintaining accurate records and databases. Basic website management and social media updates.

Required Skills:


Strong organisational and time management skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Manage confidential and sensitive information relating to staff, parents and children Good IT skills and experience of office systems.

Desired:


Experience of using school-based software applications such as Arbor. GCSEs in English and Maths at grade C or above (or equivalent), and/or office experience/vocational qualifications. Experience of working in a school environment or similar setting.

We take great pride in our school - our children are a joy to work with, our parents are wonderfully supportive, and our staff are warm, positive, and welcoming. It's a fantastic place to be each day, and we're excited to welcome a new team member to join us.



The successful candidate will be subject to enhanced DBS checks in line with safer recruitment guidelines. Southill School is committed to promoting the safeguarding and welfare of children and expects all staff to share this commitment.



We value the diversity of our workforce and welcome applications from all sections of the community.



Visits to the school are warmly welcomed. Please contact Sharon Howe Senior Administrative Officer, to arrange a visit. Email: s.howe@southill.dorset.sch.uk or telephone 01305 773144.

Closing date: Sunday 1

st

June 2025

Interview date: Monday 9

th

June 2025

Start Date: Wednesday 3

rd

September 2025

This role is UK based and your Right to Work will need to be established as part of the appointment process.



The pro rata salary shown is based on the number of hours and weeks worked and paid annual leave entitlement for an employee under 5 years' service.



This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. The amendments to the ROA 1974 (Exceptions Order 1975, (2013 and 2020)) provide that when applying for certain jobs and activities, certain spent convictions and cautions are 'protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. The MOJ's guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further information about filtering offences can be found in the DBS filtering guide.



Keeping Children Safe in Education



The school will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. All aspects of social media and internet searches will be conducted. As care must be taken to avoid unconscious bias and any risk of discrimination, a person who will not on the appointment panel will conduct the searches and will only share information if and when findings are relevant and of concern.





The salary quoted is the annual salary for the position at the time of advert. The salary will be paid in equal monthly instalments and will be adjusted at the start of employment and again if leaving part way through the school year to ensure the correct salary is received for the work completed in an academic year.