Job Description

Details

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Reference number

420911

Salary

29,657 - 33,748
GBP

Job grade

Executive Officer

Contract type

Permanent

Type of role

Human Resources

Working pattern

Full-time

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Wales

About the job

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Job summary

As a Public Appointments Officer, you'll support the delivery of high-profile Ministerial appointment campaigns to public bodies across Wales. This is a fantastic opportunity to work at the centre of public life in Wales, gaining exposure to recruitment processes, governance, and stakeholder engagement.

Job description

You'll play a key role in ensuring campaigns run smoothly, fairly, and in line with the Governance Code on Public Appointments. You'll work closely with internal teams and external stakeholders, developing your skills in project coordination, data analysis, communications, and using digital systems to help attract and appoint the right people to important roles.

Person specification

Your day-to-day will include:

Supporting the end-to-end delivery of public appointment campaigns, from initial planning through to final appointment, working at pace and adapting to evolving timelines. Liaising with colleagues and external stakeholders, including partnership teams, to coordinate campaign logistics and maintain positive relationships. Using the Welsh Government's online recruitment system to set up, manage, and close campaigns. Maintaining accurate records, including tracking appointments and reappointments. Preparing and updating forward-look reports for Ministers, highlighting potential vacancies over the next 12 months. Producing and analysing data to contribute to management information for senior managers and Ministers. Helping to place job adverts by liaising with the Welsh Government's media buying agency to obtain quotes and coordinate advertising. Providing excellent administrative support to the team and responding to queries from applicants and departments. Supporting senior managers with drafting work, as needed.

What we're looking for

We're keen to hear from people who:

Organised and detail-focused - have excellent organisation skills and the ability to deliver a high standard of work when dealing with competing deadlines. Recognising when to escalate issues to Senior management when appropriate. Flexible and resilient - are able to adapt quickly to changing demands and work under pressure when needed. Good communicators - can write clearly and speak confidently with a range of people, including senior stakeholders. IT systems - are comfortable using a range of Microsoft applications and on-line platforms to complete tasks. Analysing data - are able to analyse data and produce clear summaries or reports. Team players - enjoy supporting colleagues and working collaboratively in a small, high-impact team. Eager to learn - are interested in recruitment, governance, or working in the public sector, and want to develop their skills. Good written skills - ability to draft letters, reports and other briefing materials. Experience in recruitment, HR, or public sector work is helpful, but not essential - we value enthusiasm, reliability, and a willingness to get stuck in.

Languages

Welsh language skills are essential for this role.

Behaviours

We'll assess you against these behaviours during the selection process:


Communicating and Influencing Managing a Quality Service Working Together Delivering at Pace

Benefits

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Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours, Strengths and Experience.

The Use of Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our AI candidate guidance for more information on appropriate and inappropriate use.

Selection Process and Stages

Welsh Government, like all other Government Departments use Success Profiles when we recruit. For each role we consider what you will need to demonstrate to be successful. This gives us the best possible chance of finding the right person for the job. It raises performance and improves diversity and inclusivity.
The selection process and stages are:

Number of Stages:

2 stage process

Stage 1 Application Form


Stage 2 Interview


A scenario test on Delivering at Pace will be assessed at interview stage and Candidates will receive the scenario 30 minutes prior to the interview to prepare. More information will be provided in the invitations to that stage.


Welsh language skills are essential for this role. At interview stage one question will be asked in the opposing language preference, this will be 'Working Together'.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

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Job contact :

Name : Public Appointments Email : publicappointments@gov.wales
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Recruitment team

Email : SharedServiceHelpdesk@gov.wales

Further information

Recruitment principles and complaints




We recruit by merit on the basis of fair and open competition. Please see the Civil Service Commission's recruitment principles on the Commission's website.




If you feel your application has not been treated in accordance with these principles and wish to make a complaint please email complaints@gov.wales. Please ensure that you refer to the vacancy reference number.




If you are not satisfied with the response you receive from the Welsh Government, you can contact the Civil Service Commission: info@csc.gov.uk.