Job Description

Job Title

Reports to:

Accounts Payable Clerk

Accounts Payable Supervisor

Role Requirements

The Accounts Payable Clerk must be able to apply accounting principles and handle work that is analytical, evaluative, and advisory in nature and that requires an understanding of both accounting theory and practice. Are expected to have the ability to pay attention to detail and enter a high volume of data. Comfortable running and reading accounting reports. Daily communication with employers and vendors via phone call or email.

Duties and Responsibilities

Perform the purchase to pay process - matching, processing and paying invoices in line with the company's policies and procedures



Reviewing and processing expense claims in line with company policy



AP Mailbox - work through emails, responding to queries within timely manner



Weekly Payment Runs



Processing payments in various currencies



Reviewing and processing credit card claims in line with company policy, along with reconciling credit card account on ledger



Supplier Statement reconciliations to ensure that all invoices and payments are accounted for and properly posted



Verify and investigate discrepancies within any vendor account by liaising with either the Supply Chain Buyer or the vendor



Month end tasks



Weekly system reconciliations



Reception function (answer door and greet visitors) and mail for office



Run various reports to keep ledgers up to date i.e. Trade Creditors, GRNI reports



Involvement in other "ad hoc" financial projects under the guidance of the Accounts Payable Supervisor

Competencies

Analytical skills



Ability to multitask / strong organisational skills and to meet tight deadlines



Excellent attention to detail



Proactive approach to rectify issues and better the current processes



Effective written and oral communication skills



Problem solving skills

Accountabilities and Performance Measures

Between all Accounts Payable Clerks, they are responsible for roughly 400 supplier accounts



Tidy vendor accounts on ledger



Replying to invoice queries with 48 hours - within reason, urgent emails to be resolved and responded to as and when received

Job Requirements

Qualifications

Knowledge of Accounts Payable principles essential



It would be highly beneficial if you came from Manufacturing background



Comfortable using multiple systems



Minimum 2 years work experience as an Accounts Payable



Clerk or another role in a Finance team





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Experience

Required* 2 year(s): Working as Accounts Payable Clerk