Job Description

London, England, United Kingdom
Requisition ID: 14819
Do you want to work with one of the world's most iconic brands, competing in the pinnacle of motorsports? If so read on.....



We've got a fantastic opportunity to join our motorsports team at Octagon notably managing Shell's partnership with BMW. The role will also have a chance to support the partnership across a number of international motorsports series as well as the chance to support the wider motorsport account teams as we deliver event activation programmes throughout the year.

You will be Responsible for:

Supporting the account team in management and administration of the client's motorsports programmes, with a focus on guest programme planning, supplier coordination, asset and guest management, financial administration, and on-site event delivery (when required) throughout the year.


Supporting the Account Director and collaborating with the wider team on the management, administration, and delivery of key client's programme. Supporting the delivery of complex guest programmes and on-site activation as required throughout the season. Account administration, with support from the wider team, including delivery of status documents, client reporting, collateral, brand approvals, merchandise, programme logistics, asset management and travel management. Working with clients, guests, rightsholders as well as third party suppliers to develop and deliver a first class hospitality experience at races and other events. Development and management of bespoke design hospitality suite branding and creative implementation. Liaison with team partner and client on development of activation plans and marketing approvals process. Development of marketing communications such as newsletters and activation toolkits. Providing guidance to client and local markets to ensure sponsorship assets are leveraged effectively. Line management and development of a direct report providing day to day support and oversight to ensure their adherence to high standards and ways of working. Research, coordination, and management of event suppliers including hotels, restaurants, transport, entertainment, and unique cultural activities. Appropriate handling and communication of guest information and updates (transport schedule, hotels, tickets, etc) including compliance with GDPR policies. Manage the creation and coordination of rooming lists, itineraries, run of shows, and briefing packs. Providing financial account support with responsibility for individual race budgets, tracking, invoicing, PO creation and supplier payments. Collaboration across multiple departments including studio, creative, legal, production and finance. Contributing to client reporting including quarterly account reviews, post event wrap ups and the tracking of asset usage. Turning your hand to support the team deliver whichever motorsport event is coming up, doing it with a smile and learning on the way!

This could be your next right move if:

You pay attention to the details and anything worth doing is worth doing right every single time. You stay focused and nothing gets missed. You think on your feet and use your initiative. You like learning new things and can quickly adapt when things change. You communicate clearly. You can write well; you speak in an engaging way and can explain your thoughts and ideas succinctly. You flourish when working on a number of projects at any one time. You're a natural at building rapport with just about anyone at any level in an organisation. You enjoy solving problems and finding creative solutions to difficult challenges. You have the ability to collaborate across disciplines, departments and client's additional agency partners. You like helping other people succeed. You enjoy teaching other people something and are a real team player. You are patient, level-headed and cool under pressure.

You will also need to have:

A degree qualification or equivalent High level Power Point, Excel and Outlook skills and a confidence to present internally and externally Great attention to detail and ability to pull together client facing documents quickly and accurately

It's not essential but will help if:

You are fluent in any other languages particularly German or Mandarin You have an interest in motorsport, beneficial if you have an understanding of DTM / WEC landscape
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