Job Description

Job Title:

Accounts and Administration Manager

Reports To:

Managing Director

Job Type:

Full-Time | Office-based (Lincolnshire HQ)

Job Overview

We are

Spericle Group of Companies

, a growing organisation comprising Lettings, property management, construction, and maintenance divisions. We are seeking an experienced and detail-oriented

Accounts and Administration Manager

to take ownership of our day-to-day financial operations and administrative processes across the group.

This role is ideal for an organised and analytical individual with strong bookkeeping and financial management skills,

AAT qualification (or working towards it)

, and

QuickBooks Online experience

. The successful candidate will ensure accuracy in financial reporting, compliance with statutory obligations, and efficiency in administrative coordination across multiple business areas.

Responsibilities

Financial Management

Maintain accurate and up-to-date financial records across multiple entities using

QuickBooks Online

. Oversee purchase and sales ledgers, reconcile bank accounts, and process supplier payments. Manage invoices, expenses, and petty cash in accordance with company procedures. Prepare and submit

VAT returns

and liaise with external accountants for statutory reporting. Produce monthly and quarterly financial summaries, including cash flow updates and budget tracking. Support the Managing Director with financial planning, budgeting, and cost analysis. Ensure compliance with HMRC regulations and relevant accounting standards. Conduct periodic internal checks to ensure financial accuracy and integrity.

Administration & Operations

Oversee day-to-day administrative functions, ensuring smooth coordination across departments. Manage company documentation, supplier contracts, and compliance records. Maintain accurate filing systems and ensure key business information is organised and accessible. Assist the Managing Director with operational correspondence, document preparation, and reporting. Liaise with suppliers, contractors, and external partners to ensure effective communication and timely resolution of issues. Support continuous improvement of office systems, record-keeping, and workflow efficiency.

Leadership & Compliance

Supervise and support junior administrative staff where applicable. Ensure all financial and administrative procedures comply with company policy and legal requirements. Implement best practices to streamline operations and enhance accuracy. Maintain confidentiality and uphold professional standards in all financial and administrative matters.

Qualifications and Experience

AAT Level 3 or above (or equivalent qualification)

- essential.

Proficiency in QuickBooks Online

- essential. Minimum

3 years' experience

in bookkeeping, accounts, or financial administration. Strong understanding of accounting principles and financial control. Proficient in Microsoft Office (Excel, Word, Outlook). Excellent organisational, analytical, and communication skills. Ability to manage multiple tasks, prioritise effectively, and meet deadlines. Experience within the

property, construction, or maintenance

industry - desirable. Full UK driving licence - desirable.

What We Offer

Competitive salary (

35,000 - 45,000

, depending on experience and qualifications). Opportunities for professional development and AAT support. A collaborative and supportive work environment. Company pension and staff benefits. Scope for growth within a dynamic and expanding organisation.
Job Types: Full-time, Permanent

Pay: 30,000.00-40,000.00 per year

Work Location: In person