We are looking for a dynamic, detail-oriented, proactive Accounts and Operations Administrator with relevant commercial experience to join our team. The successful candidate will play a key role in our continued growth and will be responsible for a wide range of tasks relating to general bookkeeping, as well as compiling and running payroll, month-end processes and other compliance related tasks for the business, such as insurance renewals, pension management, VAT and other tax related tasks. You will also be tasked with the smooth running of the office environment such as managing office supplies and ensuring it is a tidy and welcoming environment for both our team and clients.
Key Responsibilities
Weekly:
? Perform timely billing to clients for all services delivered by DataConnectivity, including
hardware, labour and connectivity services such as internet or phone lines.
? Collate, track and reconcile all supplier purchasing invoices
? Monitor and follow up on overdue client invoices, escalating issues where appropriate to
senior management
? Reconcile supplier and customer statements as they are received to ensure all monies paid out have a corresponding incoming transactions
? Perform weekly reporting on cashflow, payables, receivables and overall financial health,
using Xero and Excel.
Monthly:
? Perform billing for all connectivity services and managed client fees
? Prepare payroll and submit to business CEO for approval and payment
? Prepare key financial metrics for senior management review
Quarterly
? Prepare and submit quarterly VAT returns
Yearly
? Support end-of-year payroll activities, including P60s, P45s, and P11Ds
? Support end of financial year reporting and liaise with external Accountants for end of year reporting
Compliance related tasks
? Track corporate related annual renewals such as Commercial insurance, Private Health Care, and vehicle MOTs and services
Operational tasks
? Track Holiday and sickness across the team
? Support new customer contract preparation
Long term
? Develop a clear understanding of our clients and their businesses
? Build trusted relationships with our internal team, suppliers and clients
Skills & Experience
The ideal candidate will have:
? 5 years + experience in a finance or bookkeeping role
? Highly proficient at using Xero accounting software (or similar) and ideally, experience
creating and managing cashflows using accounting software
? Exceptional Excel skills and a data-driven approach
? Strong attention to detail with excellent organisational skills - proven track record of setting up strong processes to manage and control finances as well as excellent document management and storage skills
? Experience in timesheet preparation and Analysis, for payroll and billing purposes
? Clear and confident communication skills, both written and verbal, as well as a good listener
? A highly proactive attitude, a willingness to solve problems and to learn new things
? An interest in AI and how this can be used to automate our processes
? Have obtained a recognised accounting qualification such as AAT level 2+ or ACCA
Remuneration
26,000 to 32,000 (full time equivalent)
Auto-Enrollment Pension Scheme
Private Health Care Insurance (After Qualifying Period)
33 Days Holiday, including Bank Holidays
Additional Day off for your birthday
Excellent Working Environment, with free parking
A Note to Agencies:
Agencies speculatively sending CV's to us without direct invitation will result in those candidates not being eligible for any recruitment placement fee or similar should they later be appointed.
Job Types: Full-time, Part-time
Pay: 26,000.00-32,000.00 per year
Expected hours: 30 per week
Benefits:
Company pension
On-site parking
Private medical insurance
Licence/Certification:
AAT or similar certificate/training (preferred)
Work Location: In person
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