Job Description

Role

We are looking for a reliable Accounts Assistant. Main duty of the Accounts Assistant is to support the Head of Finance in taking responsibility for the day to day running and co-ordination of the accounts payable department.

Main Duties

The Accounts Assistant should plan their own workload, ensure the chain of events from receiving an invoice to payment is working effectively. This must take place with speed and accuracy.

Responsibility to ensure all invoices are registered on our invoice register, sent to the appropriately delegated signatory for authorisation and returned promptly for payment.

Ensure that all relevant documentation related to payment of invoices is accurate and attached before payment is made, such as, proforma request forms, purchase orders and delivery notes (if required).

First point of contact with all creditors who may have queries regarding outstanding invoices.

Ensure all batch payments are accurate and match payment information recorded on invoice register.

Position Type/Expected Hours of Work

This is a full-time position. Hours of work will be Monday to Friday, 8.30am -5.30pm

Primary / Key Responsibilities:

Reporting to the Head of Finance, the Accounts Assistant will be responsible for:

General ledger Invoice coding and postings.

Organising invoices for authorisation and liaising with staff to ensure invoices are signed off on a timely basis.

Stock Invoice matching and posting.

Logging and chasing resolution of invoice queries, via internal logging systems

Making payments to UK and international suppliers, and other international bank accounts (biweekly basis).

Setting up of new vendors, ensuring all checks are followed.

Update cash payments made in ledger.

Posting and paying intercompany invoices.

Dealing with suppliers' queries courteously and efficiently.

Process QA approved debit notes.

Supplier Statement reconciliations.

Requesting bank details from suppliers and updating systems. Ensuring all suppliers records are completely up to date.

Month end duties i.e. back dating of invoices for period end, and the reconciliation of key supplier statements for provisions.

Additional ad-hoc duties to support the finance department.

Chase up VAT invoices which have been paid on a pro-forma basis.

To prepare payment batches and enter payment through BACS upload or manual upload for all due balances on a regular basis, in accordance with supplier's terms and conditions.

Ensure prompt filing of supplier invoices.

To liaise with suppliers concerning invoice queries.

To produce Suggested Payment Report & BACS Report for the Head of Finance before processing payment to Bank.

Ensure adherence to month-end deadlines.

Filing of authorised and paid invoices, payments and remittances.

Weekly credit control duties & follow up

Petty cash

Key/Essential

1.

Profficient in Sage (All modules)

2.

Competent in Excel

3.

Understands the Double Entry accounting & Credit Control/Purchasing Ledger

4.

Assist adhoc

Job Types: Full-time, Permanent

Pay: 29,000.00-31,000.00 per year

Benefits:

On-site parking Sick pay
Ability to commute/relocate:

Erith: reliably commute or be willing to relocate with an employer-provided relocation package (required)
Experience:

Accounting in the UK: 2 years (preferred) bookkeeping in the UK: 3 years (required)
Work Location: In person