Job Description

Location

: Lee Mill, South Devon (office-based)

Hours

: Up to 30 hours per week

Salary

: 26,500-29,500 FTE (pro rata, depending on experience)


Flatspot is a founder-led, multi-brand e-commerce business based in South Devon. We're looking for an experienced Accounts Assistant to support our day-to-day finance operations as the business continues to grow.


This is a hands-on, transactional role suited to someone who enjoys working accurately within clear processes, liaising confidently with suppliers and internal teams, and taking pride in keeping financial records up to date.

Key responsibilities

Process supplier invoices and credits in Sage 50


Match invoices against internal purchase orders and maintain PO records


Liaise with suppliers to obtain missing invoices, credits, statements and supporting documentation


Prepare weekly payment lists for approval (UK and international)


Reconcile supplier statements and resolve routine discrepancies


Process company credit card receipts and reconcile to statements


Record daily income streams (e.g., Shopify, Klarna, PayPal)


Prepare end-of-month takings reports and support reconciliations


Support month-end processes and reporting


Liaise with internal teams to ensure timely and accurate financial information


Escalate unresolved queries or issues internally where appropriate


About you


Experience in a transactional finance or accounts support role


Strong working knowledge of Sage 50


Highly organised with strong attention to detail


Confident liaising with suppliers and internal stakeholders


Comfortable working to deadlines within established processes


Competent with spreadsheets (Excel or Google Sheets)


Desirable: AAT qualification (or equivalent), or working toward it


Experience in e-commerce, retail, or stock-based businesses is a plus

Role context

This role focuses on processing, reconciliation and coordination within established controls. It does not include responsibility for bank access, payment authorisation, VAT submissions, or financial decision-making, which are retained elsewhere in the business.