Job Description

Accounts Clerk

The Accounts Clerk is responsible for performing bookkeeping and data entry tasks, maintaining financial records, processing transactions, and supporting the Finance team to ensure accurate financial reporting and compliance.

Purpose:

Management of the financial records of the organisation, ensuring accuracy and up-to-date bookkeeping. Preparation financial statements, file invoices and receipts, and track incoming and outgoing money. The role involves a mix of administrative and finance tasks, including entering data, filing records, and preparing reports.

The role involves assisting in the production of accurate and timely financial transactions and reports in addition to maintaining the business's accounting records so helping to maintain the integrity of information in the financial system.

Key Accountabilities:

Bookkeeping and Data Entry

: Maintain accurate financial records by entering data into accounting software and managing accounts payable and receivable.

Transaction Processing

: Process invoices, payments, receipts, and other financial transactions from vendors and clients.

Reconciliation

: Reconcile Supplier and Customer accounts to ensure accuracy and identify discrepancies.

Report Generation

: Assist in preparing financial reports, and other documentation as required.

Administrative Support

: Provide general administrative support, including answering phones, organising correspondence, and maintaining filing systems for financial documents.

Key Elements of the Role:

Using, maintaining and supporting the development of systems and processes to deliver financial activity in the organisation.

Liaising with others across the organisation to support order processing, goods receipting, authorisations and appropriate controls within the Accounts Payable and Accounts Receivable processes.

Principle accountabilities of the role include:

Accounts Payable duties

, including:

o Maintain Purchase Ledger Database

o Ensure all supplier invoices are processed in accordance with described processes and are paid to agreed terms.

o Managing invoices for approval and liaising with Suppliers and internal stakeholders to resolve queries that arise.

o Carry out monthly Supplier statement reconciliations

o Issue Payment Remittances

Accounts Receivable duties

, including:

o Maintain the Sales Ledger Database

o Raising invoices against orders shipped

o Processing Credit notes as required

o Issue Weekly Customer Statements and managing credit control

o Accurately recording payments received.

Assisting in the preparation of the month-end and year-end financial statements, and supporting financial audits.

Undertaking other regular and ad hoc accounting or administrative activities, as required.

Skills and Abilities:

Attention to Detail

: Strong attention to detail is essential for maintaining accurate financial records and spotting errors. Ability to analyse and compile data and information in a clear format accurately and with attention to detail.

Proficiency in Accounting Software

: Familiarity with accounting software and Microsoft Office Suite is necessary for efficient data management. Confidence in using MS Office applications effectively (including Excel, Word, and Outlook).

Basic Accounting Knowledge

: Understanding of basic accounting principles and practices is important for performing the role effectively.

Organisational Skills

: Able to organise and prioritise work demands sensibly and logically, and work flexibly to meet the needs of the team and the organisation. Ability to manage multiple tasks and prioritise effectively in a fast-paced environment. Excellent written and oral communication skills, able to communicate information clearly and concisely with others. Able to work under own initiative, understanding when to ask questions/seek clarification. Ability to apply problem solving skills, escalating or seeking guidance where appropriate. Able to work in a team and independently to deliver against strict timescales.

Confidentiality

: Must handle sensitive financial information with integrity and maintain confidentiality.

Qualifications and Experience:

GCSE passes to include English and Mathematics.

Prior experience in a similar role.

Job Type: Part-time

Pay: From 12.21 per hour

Expected hours: No more than 16 per week

Benefits:

Company events Cycle to work scheme Discounted or free food Free parking On-site parking
Work Location: In person