Job Description

Accounts Payable Associate

Location:

168 Bruntsfield Place, Edinburgh

Salary:

From 28,000

Annual leave:

28 days

Employment type:

Full time, 37.5 hours per week (9am to 5pm Monday to Friday)

Why We Exist

We show up to win -- for landlords, tenants, and each other.

We believe property management should never be a passive service. It's a game of grit, trust, and execution. We earn respect through action, move with professionalism, and deliver results -- not because it's easy, but because it matters. And just like every great team, we are driven by our culture and backed by each other.

Why This Role Matters

As an Accounts Payable Associate, you're a vital part of keeping the business running smoothly. You ensure that our clients and suppliers are paid accurately and on time, and that our internal processes are watertight. Your attention to detail, proactive communication, and problem-solving mindset will help protect our relationships, our reputation, and our results.

Every interaction should demonstrate our four core values:

Respect

- For colleagues, suppliers, and clients -- always.

Professional

- We take pride in doing things properly.

Results Driven

- We deliver measurable outcomes that move the needle.

Graft, Grit & Gumption

- We get stuck in, keep going, and think smart.

About the Role

We're looking for a diligent and process-driven Accounts Payable Associate to join our growing team. You will be responsible for managing the accounts payable & receivable function, working closely with colleagues in property management and operations to ensure landlord funds and supplier payments are processed with accuracy, transparency and speed.

This is an ideal role for someone who is organised, reliable, and thrives in a detail-focused environment.

Key Responsibilities

Oversee the entire accounts payable process, including the timely and accurate processing of invoices, payment runs, and reconciliations. Ensure all vendor invoices are reviewed, approved, and coded correctly in line with company policies. Manage relationships with suppliers and contractors, addressing payment inquiries and resolving disputes promptly. Manage any rental arrears and rental guarantee insurance claims Manage deposit accounts and ensure these are registered with SDS, a third party deposit protection scheme. Prepare and execute weekly and monthly payment runs Support the management of client floats and landlord payment requests Collaborate with Property Managers to ensure maintenance invoices align with approved works Assist with bank reconciliations and audit preparation Continuously identify opportunities to improve processes and systems Maintain up-to-date and organised financial records in line with compliance standards

What You'll Need

Essential

Experience in a similar accounts payable or finance role Strong numerical and analytical skills Excellent attention to detail and accuracy Good working knowledge of Excel including Google Sheets Strong communication skills and a team-oriented mindset Ability to manage multiple deadlines and prioritise tasks

Desirable

Experience within the property or lettings sector Familiarity with SME Professional or similar property management software ARLA qualifications or similar

What You Get

Starting from 28,000 DOE Bonus Scheme or performance incentives A values-led culture where effort and results are recognised Quarterly company meetups 28 days annual leave Pension scheme
Job Types: Full-time, Permanent

Pay: From 28,000.00 per year

Benefits:

Company pension Sick pay
Work authorisation:

United Kingdom (required)
Work Location: In person