Job Description

Role Overview:

The primary responsibility of this role will be to manage the timely processing of supplier invoices and manage and reconcile any account queries.

The successful candidate will play a vital role in supporting the finance department in maintaining accurate financial records and contributing to the overall efficiency of our financial operations.

Key Responsibilities of Role:

Invoice Management:

Accurately process a high volume of supplier invoices. Ensure all invoices are coded correctly. Match invoices to purchase orders and delivery notes where applicable, flagging and resolving any discrepancies.

Account Reconciliation:

Post daily outgoing bank transactions and match them off against the relevant invoices.

oCommunication and Liaison:

Maintain effective communication with suppliers and internal teams to resolve invoice and payment queries. Obtain invoice approvals from relevant managers and departments in a timely manner. Provide updates to the Finance Manager regarding any ongoing invoice issues or anomalies.

Systems and Data Entry:

Input financial data accurately. Maintain up-to-date and organised records of all transactions and supporting documentation.

Financial Administration:

Support wider finance team functions including preparation for month-end and year-end reporting. Assist in compiling reports, summaries and ad hoc analysis as requested by senior finance staff. Contribute to continuous improvement of finance processes and internal controls.

Compliance and Confidentiality:

Ensure all financial data is handled in line with company policy and data protection regulations. Follow internal procedures to maintain the integrity and confidentiality of financial information. Adhere to company financial policies, audit requirements and deadlines.

Day to Day Tasks:

Receive, review and post supplier invoices. Verify accuracy and completeness of invoices, including purchase order matching where applicable. Enter invoice details accurately ensuring all invoices are coded correctly. Resolve any discrepancies or issues with invoices in a timely manner. Liaise with internal departments to obtain necessary approvals and information for invoice processing. Communicate effectively with suppliers regarding invoice-related enquiries or discrepancies. Any other ad hoc duties required by the Finance Manager.

Person Specification:

A minimum of two years' experience working in a busy accounts department. Be able to communicate confidently both in person and by telephone and email. The ability to work both independently and with direction is a necessity. High level of motivation. Ability to work within a team and foster good working relationships. Ability to work under pressure and alone. High level of organisation skills. Microsoft Excel skills. Knowledge of UK VAT rules. Flexible and adaptable.

Benefits

Salary 27,000-30,000/annum, depending on experience. 40 hours per week, working Monday to Friday. 33 days annual holiday including statutory bank holidays. Contributory pension. Life Assurance. Healthcare Cashback Plan. Ongoing technical training. Structured path for career growth. Company mental and financial wellbeing support package including OnDemand GP and EAP. Discounts, Cycle2Work Scheme and Electric Vehicle Scheme.

RS Industrial Services

We are the leading experts who are passionate about our people who always "go one step further". We deliver outstanding service through our one stop shop services.

With over 20 years' experience, we inspect, service, maintain and repair overhead cranes and lifting equipment. In addition, we have large Trade Counters across the region providing a diverse range of products across all industries. Our dedicated in-house Training Centre provides on-site and off-site training to help our customers stay compliant.

Our people deliver outstanding service and are proud to provide a genuine one stop shop.

Job Types: Full-time, Permanent

Pay: 27,000.00-30,000.00 per year

Benefits:

Company pension Cycle to work scheme Employee discount Free parking Health & wellbeing programme Life insurance On-site parking Referral programme Store discount
Application question(s):

Please list any relevant qualifications you hold.
Experience:

Accounts payable: 2 years (required)
Work Location: In person