Job Description

About the Role

We are seeking a detail-oriented and proactive Accounts Payable Assistant to join our finance team. The successful candidate will be responsible for processing supplier invoices, reconciling statements, resolving payment queries, and supporting month-end ledger activities. This role requires strong organisational skills, accuracy, and the ability to work collaboratively with both internal departments and external suppliers to ensure smooth financial operations.

The role is part-time 3 set days of Tuesday Wednesday & Thursday, 8am-4pm.

Key Responsibilities

Process and key supplier invoices on a fortnightly basis, ensuring statements are checked and any queries are resolved promptly. Maintain all financial ledgers monthly, including reconciliation of nominal and control accounts to ensure accuracy and completeness of financial records. Perform bank reconciliations for Douglas Willis Retail Ltd accounts (Retail 1 and Retail 2). Generate sales invoices for functions and ensure outstanding debts are followed up in a timely manner. Assist with monthly payroll by learning payroll procedures, entering weekly timesheets, and updating the staff holiday spreadsheet. Monitor packaging stock levels and place orders as required to maintain adequate supply. Update stock lists for both retail locations to ensure inventory records are current. Learn in-house systems to support office staff with ad hoc administrative tasks as needed.

What We're Looking For

Essential:

At least 1 years experience in a Accounts Payable role

Essential Experience:

Previous experience in an accounts payable or finance administration role Strong understanding of invoice processing and supplier statement reconciliation Experience with accounting software (e.g. Sage, Xero, or similar) Familiarity with bank reconciliations and ledger maintenance Ability to resolve invoice and payment queries professionally and efficiently Good working knowledge of Microsoft Excel and other Office applications Strong attention to detail and accuracy in data entry and financial record-keeping Ability to manage workload effectively and meet deadlines Experience working collaboratively within a finance team or across departments

Desirable:

Experience in SAP

What You'll Get

A collaborative and forward-thinking working environment. Opportunities for career development and progression. Flexible working arrangements. The chance to make a real impact in a growing business.
Job Type: Part-time

Pay: 14.00 per hour

Expected hours: 22.5 per week

Experience:

Accounts Payable: 1 year (preferred)
Work Location: In person