Accounts Payable Supervisor

Bristol, ENG, GB, United Kingdom

Job Description

We're Always Aiming High, leading the way and having pride in what we do. Following approval of our 12mppa planning application, Bristol Airport has an unprecedented period of change ahead with capital investment of 400m+. The ultimate vision - to be everyone's favourite airport, delivering a future we can be proud of. As Bristol Airport continues its exciting growth journey toward 15 million passengers per annum (mppa), we are expanding our Finance team to support this ambition.

The BRS Finance team is looking for a detail-oriented, hands-on Accounts Payable Supervisor to join us at our office in Lulsgate House. This is a fantastic opportunity to be part of a dynamic, fast-paced environment where your skills and experience will help shape the future of one of the UK's fastest-growing regional airports.

First stage interviews will commence via Teams on the 24th and 28th July.



PRINCIPAL RESPONSIBILITIES

Supervise and mentor Accounts Payable (AP) officer, supporting team member development and performance. Accurately process vendor invoices and credit notes in a timely manner through a 3-way matching process (invoices, purchase orders, and goods receipt notes), ensuring compliance with internal controls and documentation standards. Provide timely execution and approval of weekly payment runs by processing matched invoices, generating payment proposal reports and payment files, and maintaining clear and auditable transaction records . Ensure regular reconciliations of vendor statements, promptly resolving discrepancies and vendor queries professionally, perform regular review and analysis of the overall trade creditors report and aging items to identify and clear old or unmatched transactions. Ensure compliance with VAT regulations, including correct application of Construction Industry Scheme (CIS) rules. Support the onboarding of new suppliers in D365, ensuring all relevant details are accurately captured and required controls are followed. Maintain accurate supplier records, ensuring proper controls are followed for updates, including verification of bank detail changes. Approve and oversee the processing of employee expense claims in line with business policies, providing guidance and resolving issues to enable timely reimbursements. Ensure month-end close deadlines are met and assist with related financial closing activities, mainly accruals. Manage and review monthly reconciliations of all purchase ledger-related balance sheet accounts, including bank accounts and purchase order accruals, ensuring accuracy and compliance with procurement policies. Investigate and resolve posting errors within the ERP system (D365). Ensure timely and professional management of the AP team's shared mailbox, delivering prompt responses to both internal and external stakeholders. Provide support during internal and external audits, addressing all AP-related queries efficiently. Act as the primary point of contact for suppliers and liaise with other internal teams to ensure efficient invoice processing and payment. Build and maintain strong working relationships across departments to support business operations and financial accuracy. Own the monitoring and reporting of key business KPIs for the AP function, such as invoice processing time, PO matching success rates, and adherence to payment terms - to enhance performance visibility, support strategic decision-making, and drive operational excellence.
PERSON SPECIFICATION

Essential skills and experience

Proven experience in a high-volume Accounts Payable environment, with a strong understanding of the Purchase Ledger function. Solid knowledge and hands-on experience of 2-way and 3-way purchase order (PO) matching processes. Proficient in Microsoft Office applications, particularly Excel (Intermediate to Advanced level), Word, and Outlook. Strong working knowledge of Microsoft Dynamics D365 or similar ERP systems. Highly analytical, with the ability to interpret and explore large volumes of financial data to identify trends and investigate anomalies. Detail-oriented with excellent problem-solving skills and a high level of accuracy in all tasks. Confident in formatting and presenting financial data in a clear and effective manner for both financial and non-financial stakeholders. Excellent written and verbal communication skills, with the ability to explain financial information clearly and concisely. Strong organisational and time-management skills, with the ability to prioritise tasks, meet strict deadlines, and manage competing demands. Demonstrates resilience and tenacity under pressure, maintaining focus and accuracy in a fast-paced environment. Proactive and self-motivated, with a track record of adding value both independently and as part of a team. Experience in supervising or mentoring others, including delegating tasks and managing workloads effectively. A collaborative team player who contributes positively to team dynamics and business culture. Proven experience in defining, implementing, and clearly communicating key performance indicators (KPIs) for the AP team, driving process efficiency, accuracy, and continuous improvement.
Desirable skills and experience

Experience working with Business Intelligence (BI) tools, with the ability to extract, interpret, and present data insights to support decision-making. Experience to use MS Dynamics 365, Exflow or similar AP systems Experience to improve Accounts payable process, the 3-way and 2-way payment process

Why join us?



It's an exciting time to join Bristol Airport, with exciting growth plans as we move to 12million passengers. We are a modern airport, defined by great people who are skilled, passionate and dedicated to providing great service with a relaxed and friendly style. We are proud to be an equal opportunity and disability confident employer - our passengers come from all walks of life and so do our colleagues - it is this blend of talents, focus and passion makes us extraordinary.

We offer a competitive rewards and benefits package, find out more about our benefits here: Rewards and Benefits at Bristol Airport | Bristol Airport Jobs | Bristol Airport

Please don't delay in submitting your application. Where roles are urgent or we receive a high volume of applications, we may interview and conclude the process prior to any closing date indicated. As a Disability Confident employer, we welcome applications from all walks of life and are happy to support applicants who may require reasonable adjustments. Please contact recruitment@bristolairport.com for more information, and to see how best we can support your application.

Job Types: Full-time, Permanent

Pay: 32,000.00-35,000.00 per year

Additional pay:

Bonus scheme
Benefits:

Company pension Cycle to work scheme Employee discount Free parking Health & wellbeing programme On-site gym On-site parking Private dental insurance Private medical insurance Work from home
Schedule:

Monday to Friday No weekends
Work Location: Hybrid remote in Bristol BS48 3DW

Application deadline: 20/07/2025
Reference ID: ACACP

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Job Detail

  • Job Id
    JD3381761
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Bristol, ENG, GB, United Kingdom
  • Education
    Not mentioned