Job Description

Job number

PRO01343

Faculties

Provost's Team

Departments

IC Student Union

Salary or Salary range

37,108 - 40,166 per annum

Location/campus

South Kensington Campus - Hybrid

Contract type work pattern

Full time - Open ended

Posting End Date

11 Jan 2026

About the role

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We are currently looking for an impassioned and self-driven individual to join our activities team to deliver exceptional service to our students, through engaging with the 350+ student groups, which deliver an incredible range of world-class opportunities to their members.



You will coordinate the creation of new student groups and manage funding opportunities as well as lead on the onboarding for new committee members and oversee administration for the minibus fleet. You will review, advise on, and approve society event/trip budgets and finance, in collaboration with the Activities (Events) Team. You will also support clubs and societies to effectively manage their finances, and review Society sponsorship contracts to make sure they are in-line with College and Union policies, that directly benefit and enhance the student experience.



A significant part of the role will be to deliver our annual budgeting process in line with Imperial College Union's grant allocation and financial policy, as well as supporting student-led groups to plan budgets effectively.



The role sits within the Directorate of Membership Services and the post will have a cross-departmental focus to ensure our training package, volunteer support and all processes are equitable and effective for all student groups.

What you would be doing

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The Activities Coordinator (Operations) is a critical role in delivering the Students' Union's strategic objective of fun and inclusive communities through support, development and empowerment of student-led groups. The role is responsible for supporting the:


Delivery of training relating to financial processes Processing financial documentation that enables diverse activity for student groups Coordination of finances associated with club and society activity, annual and event budgeting in conjunction with colleagues in the finance team.

Alongside the Activities Manager, elected Officer Trustees, and the wider Activities Team, the role will support the delivering of a high-quality support service for student-led groups.


Please see for full list of duties and responsibilities.

What we are looking for

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The successful candidate will use their skills and knowledge to empower student leaders and bring experience in supporting financial administration. The role demands strong organisational ability, a methodical approach to managing information, and refined interpersonal skills. Ideally, you will have worked with financial systems, delivered excellent customer care, and supported student or youth leadership. You should be able to work independently while effectively balancing competing priorities.


Please see Person Specification in the for full list.

What we can offer you

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Please note this role is with the Students' Union. We're a registered charity in our right, with our own governance, systems, processes and objectives. However, we work extremely closely with Imperial College London, so you'll also be joining a wider community of staff working within higher education. If you've never worked in a students' union, or are unsure why it's different, we urge you to get in contact. It's a brilliant place to work.



As an employee of Imperial College, you will be part of lively community and work in a friendly and relaxed environment. Our aim is to provide to all our employees an encouraging and relaxed working environment with an emphasis on personal development and work-life balance. Based on that we offer:


flexible working hours generous pension scheme 25 days holiday (plus 6/7 extra days per year for College Christmas and Easter closures) bicycle loan scheme season ticket loan health benefits excellent professional development opportunities and many more.

More information can be found on the Imperial College Benefits page: Benefits | Administration and support services | Imperial College London

Further information

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To apply for the role please complete the online application form.



We are running a characteristic

anonymised application process

for this recruitment as part of the College's commitment to equal opportunities and eliminating discrimination. Applicants will be assigned an application reference number and

applicants' names will not be visible to recruiting managers until the interview stage.

You will

not

be required to attach a CV. Please also refrain from including your name in your supporting statement.



Closing date:

11 January 2026

Should you require any further details on the role please contact the People team on icu.people@imperial.ac.uk.



Interviews (In-Person) will be expected to take place on 22 and 23 January 2026.


We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability. We particularly encourage applications from Black, Asian and other racial minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. If there are any reasonable adjustments needed through the process, we will accommodate as much as possible.


As part of our commitment to sustainability, every role within Imperial College Union contributes to our environmental and social goals. This includes actively participating in initiatives to reduce waste, conserve energy, and promote eco-friendly practices within every department.

Available documents

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Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.



If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.



Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.



As a member of our vibrant community of 22,000 students and 8,000 staff, you'll collaborate with passionate minds across nine London campuses and a global network.



This is your chance to help shape the future. We hope you'll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.



Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.