Job Description

Job Summary

We are seeking a highly organised and detail-oriented Administrative Assistant to support our office operations. This role involves providing essential administrative support, managing correspondence, and ensuring the smooth functioning of daily activities. The ideal candidate will possess strong computer skills, excellent organisational abilities, and professional phone etiquette to effectively liaise with clients and team members. This paid position offers an opportunity to develop valuable administrative experience within a dynamic environment.

Duties

Manage incoming calls with professionalism and courtesy, directing enquiries as appropriate Organise and maintain filing systems, both physical and electronic, ensuring easy retrieval of information Perform data entry tasks accurately using various platforms Assist with invoicing, billing, and basic bookkeeping functions Maintain office supplies inventory and place orders when necessary Provide general clerical support including photocopying, scanning, and mailing documents Handle requests for information and data. Request and manage account balances from customers prior to installations. Input of data into accounting software Provide admin support to other staff where required.

Experience

Previous office experience or clerical experience is required Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), is highly desirable. Strong organisational skills with the ability to prioritise tasks effectively Excellent typing speed and accuracy for data entry tasks Demonstrated phone etiquette with clear communication skills Experience in handling administrative duties such as filing, scheduling, and correspondence management
This position is ideal for candidates seeking to utilise their organisational talents in a professional setting while gaining further experience in administrative functions. The role requires a proactive approach and the ability to work efficiently both independently and as part of a team.

Job Type: Full-time

Benefits:

Company pension
Work Location: In person