Job Description

Job Summary

The Admin Assistant will support the Practice Manager with day-to-day activities within the Veterinary Hospital environment, helping to ensure smooth running of services

The position is office based at the Penwortham Veterinary Hospital.

Hours of work will be around 20 hours per week ideally over 4 or 5 days, but this can be flexible due to the post being newly created. Shift patterns will be agreed with the successful candidate. As this is a new position it is likely that the role will evolve and an increase in hours and responsibilities may be available in the future.

Responsibilities

To support the Practice Manager in the day-to-day operations of the practice.

Have a thorough understanding of practice policies and procedures and support the Practice Manager in reviewing and updating these policies and procedures.

Preparation of Human Resources documentation to assist with the recruitment and onboarding of new employees and annual appraisal paperwork for existing employees.

Maintaining personnel files and ensuring that all necessary documentation is kept up to date.

Assisting the Practice Manager with health and safety compliance, including building, facilities, equipment, and risk assessments.

Conducting regular internal Health & Safety checks, including fire safety and recording of accidents.

Liaising with contractors for maintenance, health and safety and infection control requirements.

Completing regular internal audits and reviews, as directed by the management team.

Producing product and service reports from the Practice Management System as directed by the management team.

Minute taking during team meetings and note taking during appraisals as directed by the management team. Short hand skills would be an advantage.

Essential Skills

- Good standard of secondary education

-Strong administrative, organisational, and problem-solving skills.

-Excellent interpersonal and communication skills.

-Ability to prioritise, multitask, and work independently.

-Proficient in Microsoft Office with short hand skills be advantageous.

- The ability to communicate effectively with others and to follow instructions

- Happy, friendly and approachable individual able to work individually and as part of our large team

Desirable skills

- Experience in a primary care, NHS, veterinary practice or similar regulated setting,

- Experience of working in a busy public environment

- Dealing with public/patients

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Closing date for applications is 20th November 2025

Salary will be dependent on hours of work and the candidates previous experience

How to Apply: Please send a covering letter and CV by email to the Practice Manager on nicky@ribblevets.co.uk

Job Types: Part-time, Permanent

Expected hours: 20 - 30 per week

Benefits:

Employee discount Flexitime
Work Location: In person