Job Description

Job Purpose:

To provide efficient administrative and clerical support to ensure the smooth running of the children's home, maintaining high standards of record-keeping, compliance, communication, and operational support in line with safeguarding policies and regulatory requirements.

Key Responsibilities:Administrative Support

Manage day-to-day office operations, including answering telephone calls, correspondence, filing, photocopying, and document preparation.

Maintain accurate records of children's files, staff files, and home documentation in line with Ofsted and safeguarding requirements.

Schedule and coordinate meetings, training sessions, and appointments.

Assist in preparing reports, newsletters, and communication to external stakeholders.

Financial and Resource Management

Support budget tracking, petty cash management, and processing of invoices/receipts.

Order and maintain stock of supplies, equipment, and household items.

Liaise with suppliers, contractors, and service providers.

Human Resources Support

Assist in staff recruitment processes: posting job ads, coordinating interviews, managing compliance checks (DBS, references, etc.).

Maintain up-to-date staff training records, leave tracking, and rotas.

Support onboarding and induction processes for new staff.

Compliance and Record-Keeping

Ensure that all files (paper and digital) are up to date and stored securely in accordance with GDPR and safeguarding protocols.

Maintain health & safety records, incident logs, and regulatory compliance documentation.

Assist with inspections and audits by external agencies (e.g., Ofsted, social services).

Communication and Coordination

Act as the first point of contact for the home: managing phone calls, emails, and visitors.

Coordinate communication between the home, families, social workers, schools, and other professionals.

Support the home's management in organizing events and activities.

Person Specification:Essential:

Proven administrative experience, ideally in a care, education, or social work setting.

Excellent written and verbal communication skills.

Strong IT skills (Microsoft Office, databases, email, etc.).

High level of discretion and confidentiality.

Ability to work independently and as part of a team.

Commitment to safeguarding and promoting the welfare of children.

Have a high personal and professional standards

Desirable:

Experience in a residential care or children's services environment.

Knowledge of relevant legislation (e.g., Children's Homes Regulations, GDPR).

First Aid and/or safeguarding training.

In return, we offer:

12.50 -13.00 per hour for 16 hours/week A friendly working environment, with an open and honest culture. 25 days holiday rising to 27 days after 3 years' service, plus Bank Holidays, pro-rata. Industry-leading training programme including access to level 3 qualifications, children's right and participation, CSE, empowerment, Contributory pension scheme Discretionary Funding Training Programs. Employee Awards based on performance and length of service. Fantastic opportunities to develop your career within residential child care.
James Kids Home make sure our actions reflect our values. Working in this way enables us to build trust and empower individuals to perform at their best, regardless of their role.

At James Kids Home, having the right people and investing in their development is crucial. The Responsible Individual and the Registered Manager for the home ensure that each member of staff has a detailed development plan that matches the work they do and equips them to be knowledgeable, creative, calm, supportive and confident in whatever situation comes their way.

Recruitment Process

At James Kids Home, we are committed to the safeguarding of all children and young people in our care. During the recruitment process, you will be expected to complete an application form to ensure that we capture essential information to meet legislative requirements, best practices, and vetting requirements.

Applicants will ideally already be registered on the DBS Update Service; if this is not the case, James Kids Home will conduct a DBS (police) check before commencing.

James Kids Home is committed to equal opportunities and welcomes applications from all sections of the community.

Job Type: Part-time

Pay: 12.50-13.00 per hour

Expected hours: 16 per week

Additional pay:

Loyalty bonus
Benefits:

Casual dress Company pension Discounted or free food Free parking On-site parking Referral programme Sick pay
Schedule:

Day shift Weekend availability
Language:

English (preferred)
Work Location: In person

Reference ID: JKHADM001
Expected start date: 01/07/2025