Job Description

About Biosurv International

Biosurv International is a small pathogen surveillance NGO working globally to solve problems to advance infectious disease research and control. Our office and labs are based at Porton Science Park, near Salisbury, and we partner with laboratories across Africa and Asia to support infectious disease detection, surveillance and response using genomic technologies, to improve public health

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Job Summary

We are seeking a highly organised and detail-oriented Administration and Logistics Coordinator to support our growing international shipping operations and day-to-day administrative tasks. This role involves supporting our purchasing and accounting systems, coordinating and packing shipments, maintaining accurate records, and providing essential clerical support. The ideal candidate will possess strong computer skills, excellent organisational abilities, and a proactive approach to problem-solving. This post is ideal for someone who enjoys varied work and wants the opportunity to develop wide-ranging skills within a dynamic team environment.

This role is fixed term until December 31, 2026, with the possibility of extension subject to future funding.

Key Responsibilities

Administration and Operations

Process invoices and expense reimbursements, and support budget tracking. Plan and book travel for staff (flights, hotels, visas) Place orders requested by staff to maintain office and lab supplies Manage our social media presence and website Support the preparation of grant documentation, SOPs, and project reports Provide administrative support to projects and director as required
Logistics and Shipping

Create and manage shipments, coordinating with customers, suppliers, logistic partners, and internally to ensure timely deliveries Prepare and export and customs documentation related to logistics activities, including invoices, packing lists, and shipping labels Support inventory management through regular updates and stock checks, and liaise with suppliers on orders and lead times Maintain accurate shipment records, including tracking, delivery confirmations, and export logs Manage our eShop and internally created 3D printed items

Person Specification

Essential

Strong organisational skills and attention to detail Confident working with Microsoft Excel, Word, and Outlook Excellent written and verbal communication skills Ability to manage multiple tasks and deadlines independently Basic accounting knowledge Keen learner with a problem-solving mindset
Desirable

Prior experience in administrative, logistics, or operations roles Experience with accounting systems, handling invoices, purchase orders, or bookkeeping software (e.g. Xero, QuickBooks, Apron, Dext). Experience with international shipping, exports, customs, or courier coordination. Familiarity with export/shipping paperwork (training can be provided). Familiarity with content creation/graphic design tools (LinkedIn, YouTube) Interest in global health, science, or international development.
To apply, please complete the following application form: https://forms.office.com/e/pjh6s3RydN

Only applications submitted through the form will be considered.

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Job Types: Full-time, Part-time, Fixed term contract
Contract length: 12 months

Pay: 26,437.00-30,000.00 per year

Expected hours: 16 - 40 per week

Work authorisation:

United Kingdom (required)
Work Location: In person