Job Description

Post:

Administration & Operations Co-ordinator

Salary:

24,000 - 30,000

Hours:

Full-time, 37.5 hours per week.

Location:

Office based - Move More, Carrant House, Teddington Hands, Evesham Road, GL20 8NE

Reports to:

Deputy CEO

Purpose

To provide high-quality administrative, organisational, and logistical support across Move More's programmes, events, and operations. The role ensures coaches, resources, and facilities are effectively coordinated; customer and partner enquiries are handled professionally; and organisational records, assets, and governance documents are maintained to a high standard -- enabling Move More to deliver impactful services to the community.

Main Duties

Deliver friendly, efficient customer service by handling phone calls, responding promptly to email enquiries, and managing bookings, including amendments. Schedule and allocate coaches to sessions, ensuring timetables are accurate, clearly communicated, and supported by all necessary logistics, including venues and travel arrangements. Support the planning and delivery of charity campaigns, events, training courses, and CPD opportunities by managing bookings, coordinating resources, preparing evaluation forms, and overseeing logistics. Provide administrative support across a range of Move More programmes to ensure smooth and effective delivery. Maintain accurate and up-to-date records, contact lists, and files for all Move More activities. Oversee the upkeep of Move More assets, including vehicles, equipment, and buildings, ensuring they are well maintained, serviced, and repaired as required, with vehicles MOT-tested on schedule. Maintain and update key governance documents to ensure compliance and good practice. Provide HR administrative support including job postings, interview scheduling, onboarding processes, and Safer Recruitment checks. Organise and support meetings by taking accurate minutes, managing calendars, and coordinating arrangements with internal and external stakeholders. Demonstrates strong prioritisation skills and consistently meets deadlines in a fast-paced environment. Undertake any other duties commensurate with the level and nature of the role, as required to support the work of Move More

Move More Staff Benefits

As well as having a positive impact on children each and every day and working for one of the largest children's physical activity providers in Gloucestershire, Move More Staff also have the following benefits:

6% employer pension contribution (employees contribute 2%) Perkbox membership - employee discounts at a wide range of stores, free counselling sessions and wellness sessions. Cycle to Work Scheme 50% off Move More Camps for 2 children of your choice Mileage costs covered at 45p per mile Free Canterbury Move More uniform 25 days annual leave + bank holidays Sick pay Professional development opportunities Offices based at All Saints Academy, easily accessible and free parking A company laptop

How to Apply

Please download a recruitment pack for full details of the role and an application form from https://www.move-more.org/get-involved/vacancies/

All of the information required is within the recruitment pack

CVs will not be considered.

Job Types: Full-time, Permanent

Pay: 24,000.00-30,000.00 per year

Benefits:

Childcare Company events Company pension Cycle to work scheme Employee discount Free parking Health & wellbeing programme On-site parking Sick pay Store discount
Work Location: In person