Job Description

JFK Facility Services

About Us

JFK Facility Services is a dynamic and growing facilities management and property services company based in Aberdeen. We're committed to delivering exceptional service to our clients and contractors alike. As part of our continued expansion, we're seeking a proactive and organised Administration Assistant to join our team.

Role Overview

The Administration Assistant will provide comprehensive administrative support to the Company Director and wider operational team. This role is essential to maintaining efficient office procedures and ensuring smooth delivery of planned and reactive maintenance services across our portfolio.

? Key Responsibilities

Provide day-to-day administrative support to the Company Director and team ?Maintain and update documentation including contractor and client records, service schedules, and equipment inventories Assist with data entry, compliance monitoring, and internal coordination ?Handle incoming phone calls and email enquiries, directing queries appropriately ?Ensure confidentiality, accuracy, and consistency in all records and communications Coordinate and prepare materials for internal meetings and facilitate team communications

Candidate Profile

We're seeking a motivated, detail-oriented individual who thrives in a fast-paced, collaborative setting.

? Essential skills and attributes:

?Previous experience in an administrative role (experience in a facilities or technical environment desirable but not essential) Proficiency in Microsoft Office applications (Word, Excel, Outlook) ?Familiarity with Sage accounting software and Microsoft Teams (advantageous) ?Strong organisational skills with the ability to manage multiple priorities independently Excellent communication and interpersonal skills A commitment to delivering high-quality customer service Full, clean UK driving licence

? What We Offer ?

At JFK Facility Services, we take pride in building a positive and inclusive work culture. You'll be part of a supportive team where your contributions are genuinely valued.Benefits include:

Company pension scheme. Opportunities for personal and professional growth ?A culture that promotes respect, integrity, and collaboration ?Modern office environment located in central Aberdeen

Language:

English (required)

If you're ready to grow your skills and be part of something great, we'd love to hear from you.

Apply today and join a company that values your potential

Job Type: Full-time

Benefits:

Company pension
Language:

English (preferred)
Work Location: In person