Job Description

Operations and Facilities Administration Assistant

Location:

McCann Campus, Prestbury Cheshire

About Us...

Ghosts. A swimming pool. Two cats. At McCann Manchester, it's fair to say we're a little different.


Here the people make the agency, they are what makes our work so unique. That's why we're on the look-out for the people who can contribute to making great work. We're a creative agency spread across eight acres of countryside in Cheshire, and the rumours are true, we also have a pub, bistro and gym all on-site. McCann Manchester is a big family - the largest integrated agency in the UK in fact.


We work with some of the UK's most interesting brands and we're looking for an Operations and Facilities Administration Assistant to come and join us. Armbands optional.

The Part You'll Play as an Operations and Facilities Administration Assistant...

As an Operations & Facilities Administration Assistant, you will support the Facilities & Operations Team by manning the office, based in the Coach House on site at Bonis Hall, providing administrative duties day to day.


Main duties include:

Ensuring that an efficient Facilities and Operations service is delivered throughout the agency Raise purchase orders and maintain records Book hire vehicles - manage MID Portal Arrange couriers - same day & international Coordinate pool car & Craft van, updating log accordingly Due diligence licence checks Assist with Health and Safety, Security, Facilities, and matters within the agency buildings infrastructure Facilitate the access control system, including signing out and collection of passes, production of passes, ensuring records are kept up to date and voiding missing passes Assist with the office management for deliveries, postal services including delivery of post throughout the office, and complete all courier requests ensuring best value Ensure central stationery stores are fully stocked, including photocopiers/paper stock and respond to ad-hoc requests for non-core items as required. Manage staff car wash bookings Other ad-hoc duties as requested by the Facilities Team Proactively pursue self-development opportunities within the department and across the Agency Assume joint responsibility with Line Manager for regularly reviewing performance and personal development Undertake any relevant training programmes, such as Fire Marshal, First Aid Understanding McCann Manchester's culture and practices Building effective relationships with the wider Agency, and developing knowledge of the roles and responsibilities of other Agency departments

Please note, to ensure adequate cover for the Facilities team, the hours of work for this role will be 10am-6pm, Monday to Friday.

As an Operations & Facilities Administration Assistant You'll Bring...

Must have:

Strong communication skills are essential for interacting with colleagues, contractors, and other stakeholders (face-to-face / telephone / written). Computer literate - especially Outlook & Excel (basic/intermediate) Able to multi-task and be flexible in their approach to work Can work as part of a team Organised and methodical in approach, with excellent attention to detail and can maintain confidentiality.

Nice to have:

Previous experience of working in a facilities environment is highly desirable

As an Operations & Facilities Administration Assistant You'll Have Access To...

A competitive financial and benefits package and a culture ideally suited to those who enjoy pursuing personal career development. The opportunity to work within the largest integrated agency in the UK, in stunning surroundings, with specialist departments including, animation, video production, planning, digital creative and development and social media. An outstanding working environment that really is hard to beat. Based on an 8 acre site the four main buildings form a campus that includes a subsidised Bistro, free car parking, free access to an onsite gym and an outdoor heated pool (for when the weather gets warmer!).

The Truth...

Working with McCann will be a journey, it'll be both fun and challenging. We want you to grow with us, and create work our clients will be excited about and work you will feel proud of.


McCann Worldgroup is an Equal Employment Opportunity (EEO) employer. We embrace diversity in all its form. We provide equal employment opportunities to all qualified applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

McCann is a disability-confident committed employer and will guarantee an interview to any disabled candidate who meets the minimum criteria for the role. If you have a disability, we want everyone to feel at ease when going through our recruitment process. We are working to make our website and processes more accessible, if you encounter any issues and would like this information in an alternative format, or if you need further support with your application, please contact us at laura.hewes@mccann.com for any adjustments you may need to perform at your best.

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