Job Description

Administration Assistant - Arbor Pay

Start: September 2025

Salary:

25,584 - 26,835 (Actual pro rata pay: 12,093 - 12,685)

Contract:

Permanent / Part-time

Hours:

20 hours per week, 5 inset days plus 3 days during the holidays (10am - 2pm)

Are you a reliable, adaptable, and hardworking individual who can take initiative? We're looking for someone to expertly manage and administer Arbor Pay for our school's parents/carers and pupils. The ideal candidate will thrive under pressure, effectively prioritise urgent tasks, and consistently demonstrate meticulous attention to detail. While accounting knowledge and Arbor experience are beneficial, they are not prerequisites.

Main duties & responsibilities:

Advise parents/carers and staff of login details and the Trust's policy on payments. Manage year end process and assist in audits, producing reports, statistics as required. Monitor and action e-mails received on a daily basis. Liaise with activity organiser to set up payment item and schedule. Notify parents/carers of payment schedule and chase payments. Refund parents/carers as necessary, if agreed by Director of Finance. Liaise with trip organiser re. payments received. Responsibility for making sure lunch accounts are accurate and issue lunch cards. Receive monies for fund raising etc. where cash can be accepted. Prepare cash for banking and take to the bank if and when required. Make sure stocks are kept for all items on Arbor Pay i.e ties, exam packs, stationery items - liaise with Maths Provider. Print ID cards for new staff and activate. Work closely with the school's Finance Assistant on PP/Bursary/Trips etc. to ensure everything is posted into the finance system. Maintain the PP spreadsheet and make sure that all students eligible for PP keep to their 100 allowance for uniform along with trips and resources per academic year. Point of contact for any queries relating to Pupil Premium. Liaise with parents/carers and shop provider for uniform items for pp students. Request and manage uniform donations from leavers and liaise especially with pp parents/carers and new Y7 admissions to facilitate access to the swap shop.

What we offer:

An opportunity to be part of an outstanding and oversubscribed secondary school Dedicated and caring team of professional colleagues Contributory salary pension scheme (local government) Access to the cycle to work scheme Access to Employee Assistance Programme - a strictly free and confidential short-term counselling and support service.
Norton Hill serves Midsomer Norton, Radstock and the surrounding rural area where there is an abundance of attractive and affordable housing. The school is on the edge of the Mendips but close to Bath, Bristol, Frome and Wells. Ofsted have again recognised our school as 'Good' highlighting three 'Outstanding' areas in behaviour/attitudes, personal development and our sixth form provision.

To apply, please use the 'quick apply' button and ensure your application includes your full employment history and a supporting statement.

We reserve the right to close the vacancy early should we receive sufficient applications.

Closing Date: 22nd July 2025

Job Types: Part-time, Permanent

Pay: From 25,584.00 per year

Expected hours: 20 per week

Benefits:

Company pension On-site parking Sick pay
Work Location: In person

Application deadline: 25/07/2025
Reference ID: Administration Assistant - Arbor Pay