Job Description

Wage: 12.60 per hour

Location: Edinburgh Norton Park Head Office and home working

Visualise Scotland are seeking to recruit an Administration Assistant, supporting the efficient administration of the organisation, recruitment and HR. You will be managed by the Development Manager.

Whilst providing a supportive work environment where you will work collaboratively towards our organisational objectives.

As an experienced Administration Assistant, you will be supporting the running of our organisation and carry out the following tasks:

General Admin

Providing administrative support to the leadership team. Acting as the organisation's key communicator - handling calls and emails from stakeholders, partner agencies, regulatory bodies and members of the public, referring them to members of the leadership team as appropriate. Providing document support to the organisation; drafting, preparing and printing documents for services, meetings and sending correspondence. Sourcing and ordering goods and services on behalf of the organisation, liaising with suppliers and where appropriate, assisting with tendering. Assisting with meetings and events, including scheduling, arranging rooms and refreshments, dealing with invitations and taking minutes.
HR & Recruitment

Responsibility for day-to-day recruitment tasks, including placing and monitoring recruitment adverts, dealing with enquiries from potential applicants and facilitating the shortlisting of completed applications. Arranging and coordinating interviews, including scheduling, preparing documents and communicating interview results to applicants. Assisting in the preparation of safe recruitment documentation for new members of staff. Supporting management and staff with appropriate administration of PVG applications and documentation. Maintaining accurate, up-to-date HR records which remain compliant with Data Protection legislation and our regulatory obligations. Assisting with information collation for payroll purposes. Assisting with arranging staff training events. Distributing bi-annual staff surveys and collating results for feedback to the Head Office team.
Communications

Work on enhancing Visualise's social media offering, including the development of content, whilst following Visualise's social media guidelines Updating and amending the Visualise website as required
Essential

Strong administrative skills Good IT skills, including Microsoft Office and Microsoft Word Organised and self-motivated Able to prioritise work and manage competing tasks Excellent communication and interpersonal skills
Desirable

Experience of working in an office environment Experience of working in the third sector Experience of using social media in a work or professional setting
About Us

Visualise Scotland (Scottish Charity Number SC003147) is a local health & social care charity based in Leith, founded in 1987 to provide adults with visual impairment and additional complex needs with 24/7 support. Our objective is to provide the people we support with the opportunity to lead lives which allow them to fulfil their maximum potential.

We also have an excellent range of staff benefits on offer including:

Employee Assistance Programme

Organisational Sick Pay

Organisational Maternity/Paternity

Death in Service Cover

Access to the Hospital Saturday Fund and a Credit Union

Visualise is committed to promoting equal opportunity of employment and welcomes applications from across the community.

Please email if interested to receive an application form to complete and send to the below contact.

If you would like an informal discussion about these posts, please contact Sara Al-Mashat at saraalmashat@visualise.org.uk. A phone call can be arranged if desired.

Post is subject to a Standard Disclosure and References

Job Type: Part-time

Pay: 12.60 per hour

Expected hours: 15 per week

Benefits:

Casual dress Company pension Free parking Health & wellbeing programme
Schedule:

Monday to Friday
Education:

GCSE or equivalent (preferred)
Experience:

Office Environment: 1 year (preferred) Administrative : 1 year (preferred)
Language:

English (required)
Work Location: In person