Job Description

Company Overview

JST Services is a leading provider in the logistics, port handling and transportation industry, based in Ayr. We specialize in operating a fleet of mobile cranes and timber handling vehicles, delivering exceptional service to clients across the UK and Ireland.

Summary

We are seeking an Administrative Assistant to join our finance team. This role supports the accounts team as well as various other departments within the company. This role is to provide various clerical and administrative office support.

This includes tasks such as communications direct with haulage customers from tickets administration to customer invoicing in Sage 50, new employee administration, job ads, office purchasing, scanning/photocopying, filing, emailing, answering telephone calls.

The role is full time and office based and will require a high degree of computer skills and high accuracy. Equally important is excellent people and communication skills.

The role is a support role and it is important the candidate is team spirited and will be expected to cross train to provide holiday coverage.

Tasks in new software's will be needed to support various departments.

Responsibilities

Answering main switchboard telephone calls, transferring calls and taking messages for the relevant people. Processing and scanning haulage tickets into the system. Processing holiday requests. Creating manual invoices. Processing stationery orders for each department. Booking flights / Accommodation. Fuel ordering for the head office / sites. Petty Cash / Milk & Cleaning orders PPE records for all staff. Processing starters / leavers. Processing self-bill invoices Coding purchases to correct department. Holiday cover in the team / Ad-hoc needs

Key Skills & Experience:

Excellent organisational and time management, deadline management skills Experience handling incoming reception calls Strong communication, good people skills Proficient in Microsoft Office Suite (Word, Excel, SharePoint, Teams, Outlook) Attention to detail and accuracy in data entry and record keeping (Sage 50, HR) Ability to multitask and prioritize routine tasks effectively Knowledge of administrative procedures and office equipment Strong problem-solving and decision-making abilities Ability to work independently and as part of a team Professional and friendly telephone etiquette Liaise with various departments across the company. Maintain professional and good relationships. Own problems and seeks to resolve Pro-active individual, can do attitude to learning and owning new tasks AAT or accounting experience an advantage Immediate Availability an advantage

What We Offer:

Competitive Salary, Pension, 32 holiday Benefits after 3 months - Medical cover (and can extend to family at own cost) Death in Service cover Opportunity to be part of a collaborative group finance team. Career development and training opportunities. Supportive work culture.
If you are ready to take your administrative career to the next level with JST Services, we invite you to apply today and become a vital part of our team!

Job Type: Full-time

Pay: 26,208.00 per year

Benefits:

Company pension Private medical insurance
Work Location: In person

Application deadline: 29/08/2025
Reference ID: ADMIN