Job Description

Job Summary

We are seeking a proactive and organized Administration Assistant to join our dynamic team. This vital role involves providing comprehensive administrative support to ensure smooth office operations, excellent customer service, and efficient management of daily tasks. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills to handle a variety of clerical duties with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace environment.

Responsibilities

Manage multi-line phone systems, answer inquiries, and route calls efficiently using professional phone etiquette Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software Handle scheduling and calendar management for team members, including setting appointments and reminders Assist with filing, document proofreading, and organizing office supplies to support daily operations Support bookkeeping tasks such as documentation, time sheets, etc. Provide customer support by addressing inquiries via phone or email promptly and courteously Maintain organized office files and ensure confidentiality of sensitive information Support office management activities including coordinating meetings, managing office supplies inventory, and ensuring a tidy work environment

Qualifications

Proven experience in an administrative or clerical role within an office setting Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, and data entry skills Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Exceptional communication skills, including phone etiquette and customer service experience Bilingual abilities are highly desirable to assist diverse client needs Prior experience as a receptionist, personal assistant, or medical/dental receptionist is advantageous Knowledge of bookkeeping software such as QuickBooks is preferred Demonstrated ability to manage calendars, schedule appointments, and handle time-sensitive tasks efficiently Attention to detail with proofreading and document accuracy skills
Join us in delivering outstanding administrative support that keeps our office running smoothly! This role is perfect for motivated individuals eager to grow their career in office management while making a positive impact every day.

Job Types: Full-time, Part-time

Pay: 13,000.00-26,000.00 per year

Expected hours: 20 - 40 per week

Benefits:

Company pension Flexitime On-site parking
Work Location: In person