Job Description

Administration Assistant

Department: Private Client Team

Branch: Dewsbury

We are seeking an organised, professional, and proactive individual to join our Private Client Team as an Administration Assistant in Dewsbury. This is an excellent opportunity to provide essential support to our fee earners and represent the ethos and values of Jordans Solicitors.

Salary: In line with the National Minimum Wage

Hours: Full Time

Office Base: Dewsbury

About Jordans Solicitors

Jordans Solicitors has been serving clients for over 70 years, offering high-quality legal services to businesses and private individuals. As a forward-thinking and client-focused firm, we pride ourselves on fostering a diverse and inclusive working environment.

Our firm holds the prestigious Lexcel Quality Mark along with multiple accreditations from the Law Society such as WIQs, ensuring we deliver the highest standards of service to our clients.

At Jordans Solicitors, we live by our core values, enabling you to CREATE your own opportunities and grow your career:

Community: Engaging with local communities through volunteering, networking, and social awareness initiatives.

Respect: Embracing the values, faiths, and opinions of all.

Evolve: Helping you achieve your career aspirations.

Approachable: Our clients feel comfortable with us as we offer real solutions to legal problems.

Teamwork: Supporting and collaborating with your colleagues.

Exceed: Working hard to exceed client expectations.

About the Role

As an Administration Assistant, you will play a vital role in supporting the Private Client Team and ensuring the smooth operation of our Dewsbury office. Reporting to the Head and Deputy Head of the Private Client Team, you will assist fee earners with administrative tasks and provide a welcoming experience for clients and visitors.

Key Responsibilities:

- Provide day-to-day administrative support to fee earners, including digital filing (ensuring 100% accuracy), opening/closing/archiving matters, and typing documents.

- Manage financial tasks such as cheque requisitions and writing cheques.

- Handle incoming and outgoing correspondence, including posting letters and managing telephone enquiries/messages.

- Support the Private Client Team, including scanning original documents (e.g., Wills and LPAs), entering documents into the Will Bank System, certifying copies, and preparing documents for client appointments.

- Checking fee earners diary - engrossing documents in readiness for appointments.

- Typing receipts for collection of Keys/Original documents

- Printing of Fee Earner letters and collating the same when they are not in the office

- Ring clients to say that their original documents are ready to collect.

- Ringing new enquiries as part of the private client telephone rota

- Comply with office procedures, Lexcel requirements, and the company's Core Values to ensure smooth operations.

- Reception - Relief Cover, to receive and process all visitors to the office, especially clients in a helpful, friendly and professional manor in accordance with the reception protocol as set out in the office manual.

About You

We are looking for someone who is:

- Highly organised and able to prioritise tasks effectively in a busy office environment.

- Professional, approachable, and welcoming, with strong communication skills.

- Comfortable using IT systems and willing to adapt to new software (training will be provided).

- Detail-oriented, with a commitment to accuracy and confidentiality.

- Able to embody the CREATE values and contribute to a supportive team environment.

What We Offer

- Opportunities for growth and to learn about aspects of the legal profession.

- Generous holiday entitlement: 26 days pro-rata, rising to 31 days (plus statutory bank holidays).

- Birthday day off.

- Discretionary annual bonus and monthly/quarterly recognition awards.

- Employee healthcare plan (contributory), covering dental, optical, and other benefits.

- Group life assurance and pension schemes.

Job Type: Full-time

Pay: 12.21-12.22 per hour

Expected hours: 35 per week

Work Location: In person