Job Description

The Holmesdale School

26,319 FTE - SAT C, point 7

23,321 Pro Rata

37 hours per week, Term Time Only + 5 SDD (39 weeks)

Start Date - ASAP

Interview Date - W/C 1st December 2025

We have an opportunity for an Administration Assistant to join our team at The Holmesdale School. This is a Term Time Only post plus 5 staff development days and an additional 5 days to be worked during the school holidays, particularly around exam results days.

The post encompasses a wide range of responsibilities therefore comes with an expectation of professional standards as well as administrative capacity

The successful candidate will be driven, a team player and have excellent communication skills and be able to interact with young people and a range of external agencies. The capacity to work methodically with accuracy and attention to detail is essential, as is:

A good standard of education including English and Mathematics GCSE or equivalent with a minimum of a Grade C/4 or above. Experience of working in a fast-paced office; Being able to cope with interruptions; Good working knowledge of Microsoft packages and / or Google Suite; An understanding of the issues surrounding the safeguarding of children and commitment to child welfare and safety.
An NVQ 2 in Business Administration and / or experience of using School systems such as SIMS or BromCom would be an advantage but it is not essential.

Core Responsibilities & Required Standards

Accuracy and Professionalism:

This role demands exceptional attention to detail and accuracy. Your application form will be treated as a key indicator of your commitment to these standards, particularly regarding spelling, punctuation, and grammar.

Key Functional Areas:

HR and Onboarding: You will be responsible for managing the onboarding process for new recruits to the school and supporting various other essential HR processes. You will serve as an important liaison between the school and the Trust's Central Services HR function. Office Support: Collaborating with the Office Manager to maintain the efficient running of the Admin function, which includes providing cover for the school Reception. Exams and Data Support: Assisting the Exams and Data Manager, particularly during demanding exam seasons. Procurement: Manage the ordering and inventory of all office supplies.
Full details of the requirements of the post can be found in the accompanying recruitment pack.

This is an exciting opportunity to join our school. In return, we offer a stimulating, supporting, and rewarding working environment, where all staff are valued and where you will have the opportunity to access a range of excellent professional opportunities to support your progression.

We understand the importance of work-life balance and will give due consideration to requests for flexible working.

We are proud to be an inclusive employer and encourage applications from all qualified individuals.

Join us to benefit from:

Local Government Pension Scheme - with a generous employer contribution Enhanced Maternity Pay Salary Sacrifice Shared Cost AVC (Additional Voluntary Contribution) Scheme Employee Referral Recruitment Incentive Access to training and development On-site Parking Discounts with local and national retailers, cinemas and restaurants Employee Assistance Programme - Wellbeing and advice Cycle to Work scheme

Ready to join us?

If you are interested in this post and require further information or would like an informal discussion regarding the role, please contact Louise Bates, PA to the Headteacher, at louise.bates@swale.at or 01634 240416.

Applications should be made via

Kent Teach

or by submitting a SAT Application Form to louise.bates@swale.at. Please note, we cannot accept CVs.

If you experience any difficulty in completing the application form, please contact recruitment@swale.at or 01795 905989.

We are happy to discuss any support you may need during your application process as part of our reasonable adjustment approach.

In accordance with current GDPR compliance we will not keep any details / application forms on file once the position is filled.

Applications will be considered upon being received. Interviews may take place prior to the closing date.

Swale Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from ROA and will require an enhanced DBS disclosure.

Swale Academies Trust schools will conduct an online check of shortlisted candidates in line with the Keeping Children Safe In Education guidelines.

Our School -

The Holmesdale School is part of Swale Academies Trust, a leading Multi-Academy Trust for school improvement.

Please visit https://www.holmesdale.kent.sch.uk/ for more information.

Job Type: Permanent

Pay: 26,319.00 per year

Benefits:

Cycle to work scheme Employee discount Enhanced maternity leave Health & wellbeing programme On-site parking Sick pay
Work Location: In person