Job Description

Ellis Jones Solicitors are looking for a self-motivated presentable Administration Assistant with a positive attitude to join our very busy but friendly Wimborne office. This is a dual role combining a front of house reception position with computer based administrative work within our busy Property department. This role would suit someone who would enjoy working in a challenging, busy and professional environment but also likes meeting and assisting clients face to face.. The role is a full-time position.


Ellis Jones is a progressive and expanding legal practice with over 180 staff and 7 offices across Dorset, Hampshire and London. Our culture supports and encourages your career development, and this role presents a real opportunity to progress through the firm. We have clearly defined career progression which is based on a range of different competencies so that there is something to motivate everyone.


We offer a competitive salary and there is a big emphasis at Ellis Jones on rewarding staff and we are continually reviewing our staff benefits, and initiative to motivate staff. Our staff benefits currently include above average holiday (31 days incl. bank holidays pro rata), an option of a gym membership, extra pension contributions, extra holiday or a Healthcare Cashback Scheme. We also have other benefits such as a monthly Ellis Jones day where breakfast is provided, monthly socials, sporting, and charity events.

Main responsibilities:

Meeting and greeting clients Distributing post Certifying client ID Logging documents which have been dropped off or collected by clients Booking appointments for fee earners Opening and closing files Uploading documents AML / conflict checks/ risk assessments Copying, scanning and printing documents New enquiries/ Quotes Chasing and providing updates for clients, solicitors and estate agents Putting together and sending out contract pack Binding reports and sending to client Dealing with in and out payments Dealing with all aspects of completions - i.e sending money, paying off redemptions, calling the client/agent/other side solicitor once completion has taken place Registrations at land registry Using multiple case management systems

The Ideal candidate:

Excellent communication and organisational skills Good attention to detail Reliable and flexible Confident and committed Interested in self-development Previous legal or property experience

At Ellis Jones we are proud of our values and culture. If you think that you would fit into our culture, please give us at least one example of how in a covering letter attaching your CV.



Ellis Jones is a proud signatory of the Armed Forces Covenant. As part of the firm's commitment to the Covenant, we welcome applications from and guarantee interviews with veterans and Military Spouses/Partners who meet the criteria within this job specification. For further information about our firm's commitments given under the Covenant, please see our website





Location
Wimborne


Department
Property


Job Title
Administration Assistant