Job Description

Job description

We are recruiting a part time (30 hours) administration assistant to join our friendly motivated legal support team. This position requires a very organised individual with a high attention to detail. A willingness to learn and be adaptable is essential in this varied role. An area of focus will be supporting our in-house Renewals team, responsible for monitoring legal deadlines, preparing and sending out quotes, carrying out instructions and updating our case management system.

Overall duties will include general administrative and office tasks, client correspondence, database entry, telephone switchboard handling, payment processing, filing and printing, case management, post processing, email monitoring, sending out of standard letters and reminders, paralegal support tasks, welcoming visitors and offering/preparing them drinks, and general office support. All specialist task knowledge and training will be provided.

The role will be based in our Wymondham office at all times. A key reason for the recruitment is to strengthen on-site office support so home-working would not be an option. The wider company in general largely works remotely though, so the successful individual will have to be comfortable working in a quiet office the majority of the time, and be self-motivated to work efficiently without constant colleague or management input.

Ideal typical hours are 9.30am - 5pm (with a half-hour lunch break) Tuesday - Friday, although some variation to that may be considered.

This post is fixed term for initially one year, but the current desired outcome would be to offer a permanent opportunity in a year's time if the employee settles in well and performs effectively.

Experience of office administration and financial responsibility are essential, as is a high level of IT proficiency, excellent written and verbal communication skills, and some experience of completing tasks diligently that require a higher than normal attention to detail.

As we operate in a client-facing, deadline-driven, legal rights industry, organisational skills, accountability, communication skills and professionalism are paramount.

Company description

ip21 is an industry leader in commercially focused Intellectual Property Law Services. We offer the usual comprehensive range of IP legal services (Patents, Trade Marks, Design Registration, Copyright) as well as ongoing commercial consultancy.

Our team includes qualified and experienced patent and trade mark attorneys and paralegals. In the UK, we have offices in Norwich, London and Cambridge to geographically cover all of East Anglia, although our clients come from all over the UK, and the world.

The management team fundamentally believe in constantly developing a supportive and positive workplace culture, enabling and expecting all staff to perform a professional and efficient job whilst treating everyone with respect and understanding at all times. We are keen to attract employees who share in those values. We're pleased to say we've just been shortlisted in the 'Employer of the year' category in the 2026 Broadland and South Norfolk Council business awards (winner announced in March).

Hiring process

We will accept applications until the end of Sunday 15th February 2026.

We will inform (likely three or four) shortlisted candidates by the end of Wednesday 18th February that they have been shortlisted and they'll be invited to a brief interview on 25th/26th February (to be mutually arranged)

If you have not been informed that you have been shortlisted by Thursday 19th February, I'm afraid you have not been selected to continue in the process. We can't guarantee that every unsuccessful applicant will be individually informed.

Job Types: Part-time, Contract
Contract length: 12 months

Pay: 20,050.00-22,230.00 per year

Expected hours: 30 per week

Benefits:

Additional leave Company events Company pension Life insurance On-site parking
Work Location: In person