Job Description

Administrative Assistant

Full Time - 40 hours a week

25,000 - 30,000 (depending on experience)

About Inkfish Group

Inkfish Group is on a mission to reimagine children's services, helping local authorities deliver better outcomes for vulnerable children through innovative, sustainable and ethical business models.

Our specialist divisions, Inkfish Homes, Inkfish Care and soon Inkfish Education, operate at the intersection of care, accommodation and education, creating integrated solutions that make a meaningful impact. Based in the heart of Brighton, we combine entrepreneurial energy with a deep sense of purpose.

We're now looking for an organised, proactive and detail-driven

Administrative Assistant

to support our growing, values-led organisation. If you thrive in a fast-paced environment, enjoy keeping operations running smoothly and want to be part of a team shaping positive change for children and young people, we'd love to hear from you.

The Role

We're looking for a proactive and highly organised Administrative Assistant to become a central part of our operational support team. In this role, you'll ensure the smooth running of our day-to-day activities by managing key administrative processes, maintaining accurate information systems and enabling clear communication across all departments. If you bring strong organisational skills, attention to detail and a passion for supporting a mission-driven organisation, this is an excellent opportunity to make a meaningful impact while developing your career.

Key Responsibilities

Administrative Support

Provide general administrative support to the team whilst we continue to build our business together.

Create and implement systems and process maps to cover the operational functionality of the business.

Implement & maintain organised filing systems (digital and physical), ensuring documents are up to date and easily accessible.

Prepare, format and distribute reports, meeting minutes and presentations.

Operational Coordination

Support with finance administration invoicing, PO's and payroll.

Assist with onboarding processes, preparing documentation and coordinating access for new starters.

Monitor and order office supplies, equipment and resources as needed.

Help maintain compliance paperwork and ensure records meet regulatory and internal standards.

Data & Systems Management

Update and maintain internal databases, spreadsheets and tracking systems with accuracy and attention to detail.

Support the preparation of regular operational and performance reports.

Ensure all data is handled confidentially and in line with GDPR and safeguarding standards.

Support cross-departmental communication to ensure information flows effectively throughout the organisation.

Build strong working relationships across teams to understand their administrative needs.

Skills & Experience

Essential

Previous experience in an administrative or office support role.

Strong organisational and time-management skills, with the ability to prioritise tasks effectively.

Excellent written and verbal communication skills.

High level of accuracy and attention to detail.

Confident using Microsoft Office Suite.

Ability to handle sensitive information with confidentiality and professionalism.

A proactive, flexible approach and willingness to support a variety of tasks.

Desirable

Experience with finance and payroll software

Knowledge of CRM or information management systems.

Experience supporting compliance or regulatory documentation.

What We Offer

The opportunity to contribute to a values-led organisation making a meaningful difference in children's lives.

A supportive, collaborative team environment.

Professional development opportunities as the organisation continues to grow.

Central Brighton office location.

Competitive salary.

Job Types: Full-time, Permanent

Pay: 25,000.00-30,000.00 per year

Work Location: In person